Office Support Specialist
1 day ago
This is a vital role that requires exceptional administrative support to our team members. Key responsibilities include coordinating production and dissemination of materials, managing vendor invoices, and scheduling meetings and travel.
Key Responsibilities:
- Prepare reports, collect and examine data, respond to inquiries, and schedule meetings and travel.
- Coordinate the production and dissemination of materials, including presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
- Manage vendor invoices for accurate and timely billing.
- Schedule, organize, and operate conferences, seminars, and events.
- Take meeting minutes and disseminate to relevant parties.
- Answer and screen phone calls, route calls as necessary, and record messages.
- Greet visitors, guests, and employees, provide assistance, and refer to the appropriate party or department if needed.
- Plan and schedule calendars, resolve calendaring conflicts, and arrange travel in compliance with organizational policies.
- Monitor supply levels, order accordingly, receive, store, and distribute supplies.
- Create and maintain confidential files in accordance with established policies and procedures.
Requirements:
- Knowledge of office procedures.
- Excellent customer service skills.
- Able to maintain confidentiality.
- Social skills to interact with a wide range of constituencies.
- Skilled in document management, including sorting and filing techniques, and records retention.
- Able to communicate thoughts clearly, both verbally and in writing.
- Must be able to read, write, and follow instructions and flow chart protocols.
- Able to work carefully, with a high attention to detail.
- Advanced computer skills, including typing, information security, electronic medical documentation, handheld scanning, and email.
- Proficient with MS Office suite, including Word, Excel, and PowerPoint.
Estimated Salary: $55,000 - $70,000 per year
Benefits:
- Immediate eligibility for health and welfare benefits.
- 401(k) savings plan with dollar-for-dollar match up to 5%.
- Tuition Reimbursement.
- PTO accrual beginning Day 1.
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