Administrative Assistant

5 days ago

Des Plaines, Illinois, United States PeopleShare Full time
Unlock Your Career Potential as an Onsite Service Specialist

Are you eager to gain valuable experience and skills in a fast-paced business environment? Look no further Our entry-level role offers a crucial steppingstone for your career. As an Onsite Service Specialist, you'll dive into the heart of business operations, learning essential skills and knowledge to propel your career forward.

Key Responsibilities:
  • Efficiently process incoming mail from USPS, UPS, and FedEx, ensuring accuracy and accountability
  • Utilize TRAC system to receive and track Accountable mail for streamlined management
  • Skillfully manage outgoing accountable mail using UPS.com and FedEx.com systems
  • Maintain meticulous logs to record mail counts and other essential details
  • Conduct mail deliveries to various floors throughout the building, ensuring timely distribution
  • Meet physical requirements, including lifting up to 50 lbs as standards
  • Provide support with light fleet duties such as toner replacement and troubleshooting
  • Operate high-volume copy machines and perform finishing tasks such as binding
  • Utilize document imaging systems and software efficiently
  • Manage office tasks using MS Office and email systems
  • Perform maintenance checks on copiers and troubleshoot issues as needed
  • Maintain inventory records and distribute office supplies and mail
  • Coordinate service calls and respond to customer inquiries
  • Handle shipping and receiving tasks, including calculating charges for services
  • Assist with meeting room setups and building occupant moves
  • Perform occasional cleaning and light maintenance duties
  • Operate various office equipment such as shrink-wrap machines, paper cutters, and postage meters
  • Conduct filing duties, including archiving old documents when necessary
Requirements:
  • Must have a Driver License with a good driving record. Driving is required when converted to permanent – to post office and other building (less than 5 miles) Customer vehicle – Dodge Caravan
  • Ability to speak, read, write, and communicate verbally and in writing in the English language skills
  • Computer skills would be a great and would allow for potential upward career paths
  • Proficiency in operating office equipment and software systems
  • Strong organizational and multitasking skills
  • Ability to communicate effectively with customers and team members
  • Attention to detail and ability to maintain accurate records
  • Flexibility to work occasional overtime, including nights and weekends
  • Physical capability to perform light maintenance tasks as required
About PeopleShare:

PeopleShare is the leading Staffing Agency in the region and has temporary to hire and permanent jobs across 8 states. Our openings include receptionist, data entry, customer service, collections, office managers, call center, administrative assistant, accounts payable clerk, accounts receivable clerk, file clerk, warehouse, assembly, production, pickers, packers, forklift, machine operators, and maintenance mechanics.

PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws.

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