Graduate School Services Advisor
2 weeks ago
Position Overview
The Auburn University Graduate School is actively seeking qualified candidates for the role of Advisor I/II/III, Graduate School Services. This position is essential in delivering administrative, technical, and clerical assistance for graduate student enrollment and graduation processes.
Key Responsibilities
The selected candidate will be responsible for a variety of tasks, including but not limited to:
- Providing guidance to students, faculty, and staff on academic regulations, late registration, and withdrawal procedures.
- Processing academic plans and committee selections, as well as reviewing student transcripts for academic standing and necessary interventions.
- Entering transfer credits and facilitating graduation clearance for students.
- Maintaining comprehensive student records and assisting with curriculum documentation.
- Coordinating thesis and dissertation formatting, scheduling student examinations, and managing examination documentation.
Work Environment
The workload is dynamic, with significant fluctuations during peak periods of the academic calendar. The ability to manage multiple responsibilities while providing ongoing support to students, faculty, and staff is crucial. Attention to detail is imperative in this role.
About Auburn University
Auburn University is recognized nationally for its commitment to academic excellence and community engagement. The institution plays a pivotal role in shaping the future of individuals and communities through innovative education and impactful research.
Community and Lifestyle
The Auburn/Opelika area offers a unique blend of small-town charm and modern amenities, making it an attractive place to live and work. With a vibrant community, excellent educational institutions, and a variety of recreational opportunities, it provides a fulfilling lifestyle for residents.
Employee Benefits
Auburn University is acknowledged as one of Alabama's top employers, offering competitive benefits such as comprehensive health insurance, retirement plans, and tuition assistance for employees and their dependents.
Essential Functions
- Assist graduate students throughout the admission and graduation processes, including protocol adherence and necessary documentation.
- Review and edit thesis and dissertation submissions for compliance with formatting standards.
- Process forms related to graduate admissions and graduation requests.
- Provide administrative support for commencement preparations and ensure proper archiving of graduate manuscripts.
- Facilitate defense exam requests and document results accurately.
- Represent the Graduate School in various committees and public engagements.
- Advise faculty and administrators on relevant policies and programs.
Qualifications
A Bachelor's degree from an accredited institution in Education or a related field is required for entry into the applicant pool. Relevant experience in advising or coordinating student services may substitute for educational requirements at a rate of two years of experience for each year of education.
Desired Skills
Preferred qualifications include advanced education beyond a Bachelor's degree, experience in higher education settings, proficiency in software applications such as Banner and Microsoft Office Suite, and strong data management skills. Excellent interpersonal communication abilities are essential for effective interaction with students, faculty, and staff.
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