Administrative Coordinator

2 weeks ago

Stanford, United States Stanford University Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Specialist to join our team at the Hoover Institution at Stanford University. As an Administrative Specialist, you will provide exceptional customer service, administrative support, and operational assistance to our staff and research fellows.

Key Responsibilities
  • Provide front-of-house support from a reception desk, offering concierge-level service to our staff and visitors.
  • Respond to inquiries, determine, and take appropriate action as required.
  • Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events.
  • Draft and/or generate routine communications, coordinate production, and dissemination of documents.
  • Plan and schedule calendars, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
  • Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
  • Maintain office supplies and equipment, coordinate office moves, and serve as the point of contact for general maintenance, health, and safety concerns.
  • Track completion of required training and maintain approved content on websites.
  • May perform human resources transactional support, guide and train student and/or contingent workers, and contribute to a culture of continuous improvement and collaboration.
Requirements
  • High school diploma and three years of administrative experience, or combination of education and relevant experience.
  • Proficient computer skills and demonstrated experience with office software and email applications.
  • Demonstrated success in following through and completing routine tasks.
  • Strong organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • Excellent customer service and interpersonal skills.
  • Ability to prioritize and multi-task.
Preferred Qualifications
  • Microsoft Office, Google Suite, Zoom.
Work Environment

The expectations for this position are for a full-time on-site employee present Monday through Friday.

Stanford University Benefits

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The expected hourly rate range for this position is $37.02.

Stanford University provides an extensive range of benefits and rewards to its employees, including career development programs, tuition reimbursement, or course auditing, superb retirement plans, generous time-off, and family care resources.

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