Senior Program Officer

3 weeks ago

Atlanta, Georgia, United States CARE Full time
Job Summary

The Senior Program Officer plays a pivotal role in ensuring the Education and Skills Team is organized, has set operational and implementation plans, and is tracking deliverables and reporting accountable results to stay on track with donor obligations and support the team to achieve its strategic goal outlined in the team's annual operating plan.

Key ResponsibilitiesProgram Management
  • Provide cross-functional coordination and management of centrally managed awards, including US Government and privately funded projects.
  • Facilitate programmatic support to country offices to assess needs and provide support as needed.
  • Conduct detailed reviews of project workplans to ensure alignment with donor requirements.
  • Develop monitoring trackers to track project implementation progress.
  • Liaise with Technical and MEL Advisors to ensure timely reviews of project reports and workplans.
  • Review, revise, and format project reports and workplans to ensure alignment with donor requirements.
  • Collaborate with Grants and Finance Managers to review project financial reports.
  • Liaise with country offices to ensure project operations and implementation are in alignment with donor requirements.
Operations
  • Provide support for key operational areas of E&S Team and the unit's strategic plan and AOP.
  • Promote team efficiency in the application of new systems and provide guidance on relevant applicable CARE policies and rules to help ensure that these are adhered to by the team.
  • Support the E&S Team to anchor operational procedures, including procurement, consultant contractual agreements, and payment processes.
  • Ensure the team's operating procedures are current and accessible.
  • Provide cross-functional collaboration to ensure new staff are adequately on-boarded.
  • Facilitate team scheduling and oversee the team calendar.
Grants Management
  • Ensure compliance with donor and organizational contractual and reporting requirements.
  • Facilitate the submission and review of country office proposals and concept notes.
  • Provide compliance reviews to country offices to ensure alignment with donor requirements.
  • Develop and facilitate the execution of grant agreements for private funding between CARE and country offices.
  • Lead the timely submission of donor reports to CARE relationship managers.
  • Work with the Grants and Finance Managers to track project financials.
  • Lead grant management for the team's internally managed awards.
Communications and Knowledge Management
  • Actively support program and grant management communications and knowledge sharing among CARE staff globally.
  • Support the identification and documentation of evidence-based examples of effective programming.
  • Participate in the design and delivery of workshops and conferences related to education and adolescent-gendered programming.
  • Lead the organization and management of the team's internal SharePoint site to ensure simplified access to documents and resources.
  • Collaborate with the internal team to facilitate and ensure successful execution of team retreats, and internal and external convenings.
  • Contribute towards reviewing and revising internal and external reports, presentations, and E&S-related documents.
  • Manage translation services, the team calendar, scheduling, and coordination of virtual meetings.
Resource Mobilization
  • Ensure alignment between design documents, frameworks, proposals, and scopes of work and support the team to comply with donor requirements.
  • Provide support to review internal concept notes for privately funded awards to Country Offices.
  • Provide support to the internal team to conduct research on resources valuable to developing proposals and concept notes.
  • Ensure all opportunities pursued by the E&S Team are recorded and tracked appropriately via a Resource development application on the Team's SharePoint and Power Bi.
Education Unit Membership
  • Manage, coordinate, and lead the supervision of interns for the Education Team.
  • Provide mentorship and coaching to the interns as needed.
  • Assist the team and unit as and when necessary in education and program-related tasks.

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