Community Association Portfolio Manager

2 weeks ago


Federal Way, Washington, United States Targa Real Estate Services Inc. Full time
Job Overview

POSITION TITLE: COMMUNITY ASSOCIATION MANAGER

REPORTS TO: DIRECTOR OF ASSOCIATION MANAGEMENT

EMPLOYMENT STATUS: Full-Time / Salary / Exempt

EMPLOYEE BENEFITS: Comprehensive benefits package including medical, dental, vision, and basic life insurance for full-time employees and their families. Eligibility for 401k and deferred compensation plans. Paid vacation and sick leave for full-time employees, with part-time employees earning paid sick leave. Ten paid holidays are provided throughout the year.

POSITION SUMMARY:

Under the guidance of the Director of Association Management, the Community Association Manager will oversee a designated portfolio within a specific geographic area. This role involves implementing strategic objectives while maintaining daily operational oversight.

KEY RESPONSIBILITIES:
  • Lead and provide expert consultation on best practices for community management and oversight.
  • Deliver exceptional customer service to homeowners and residents through various communication channels.
  • Collaborate with Board members, contractors, vendors, and homeowners as necessary.
  • Conduct site inspections to monitor vendor performance and enforce community regulations.
  • Participate in evening board meetings.
  • Manage third-party vendors, including obtaining bids and conducting interviews.
  • Prepare community newsletters.
  • Advise the HOA Assistant on correspondence regarding violations or Board requests.
  • Develop budgets encompassing expenses, payroll, and capital projects.
  • Oversee insurance claims management.
  • Coordinate with the accounting team to ensure accurate expense coding and timely financial reporting.
  • Inspect properties to identify violations and monitor vendor progress.
  • Be available for emergency situations.
  • Authorize accounts payable as required.
  • Supervise onsite staff and direct their activities.
  • Perform additional duties as assigned.
QUALIFICATIONS:
  • A minimum of 3 years of experience in HOA management.
  • Preferred certifications include CAI or CMCA.
  • Proven ability to manage multiple properties efficiently.
  • Strong organizational skills.
  • Capability to thrive in a fast-paced environment and manage several projects simultaneously.
  • Ability to work independently as well as collaboratively within a team.
  • Self-motivated and proactive.
  • Excellent verbal and written communication skills.
  • Local travel is required.

WORK SCHEDULE: 40 hours per week, with potential for overtime.

TRAVEL REQUIREMENTS:

A valid driver's license and current automobile insurance are mandatory.

This job description is intended to provide a general overview of the responsibilities and qualifications associated with this position. Duties may evolve based on the needs of the community and management.



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