People Systems Coordinator

5 days ago

New York, New York, United States Career Group Full time
Job Title: People Systems Coordinator

We are seeking a highly organized and detail-oriented People Systems Coordinator to join our team. As a key member of our HR department, you will be responsible for managing and optimizing HR systems and processes across the organization.

Key Responsibilities:
  • Maintain and support the organization's HRIS, ensuring data accuracy and integrity.
  • Assist with system updates, troubleshooting, and reporting.
  • Oversee the implementation and adherence to people-related processes and protocols across all offices.
  • Collaborate with teams to ensure efficient workflows and seamless integration of HR systems.
  • Assist with payroll tasks, focusing on vacation accruals, timekeeping, and related payroll inquiries.
  • Help staff understand and navigate time management systems and payroll procedures.
  • Support the onboarding and offboarding processes by managing system updates, coordinating with relevant departments, and ensuring smooth transitions for new hires and departing staff.
  • Assist with the organization and delivery of HR systems training.
  • Act as the go-to person for employee questions regarding HR protocols, system usage, and company policies.
  • Manage the distribution of company memos, policy updates, and other internal communications related to HR operations.
  • Act as a central contact for employees, helping to address inquiries, provide guidance on organizational changes, and ensure that employee needs related to systems and processes are met efficiently.
Qualifications:
  • Bachelor's degree in Business Administration, Human Resources, or a related field preferred.
  • 3-5 years of experience working with HRIS systems, payroll support, and employee operations.
  • Strong organizational skills and a keen eye for detail, ensuring accuracy in systems and processes.
  • Excellent communication skills, with the ability to interact effectively across all levels of the organization.
  • Knowledge of payroll systems, vacation accruals, and timekeeping protocols.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and HRIS platforms.
  • Ability to thrive in a dynamic, fast-paced environment, and handle sensitive information with discretion.
Key Attributes:
  • Problem-solver with a proactive approach to identifying and resolving issues.
  • Team-oriented with the ability to work collaboratively with HR, payroll, and operations teams.
  • Adaptable and flexible, with a commitment to ensuring the smooth running of people operations.
  • Professional and discreet, with a strong commitment to confidentiality and integrity.

This is an exciting opportunity for a People Systems Coordinator to work within a dynamic family office and contribute to the efficiency and success of their operations.

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