Billing Coordinator

2 weeks ago


New York, New York, United States Creative Financial Staffing Full time

Billing Assistant Position Overview:

About the Organization:

  • Creative Financial Staffing is collaborating with a prominent mid-sized legal firm seeking to enhance their team with a Billing Assistant.
  • This law firm has a longstanding dedication to community service, pro-bono initiatives, and public engagement.
  • The Billing Assistant will join a supportive team environment, characterized by a familial atmosphere and many long-serving staff members.
  • Competitive compensation, generous paid time off, comprehensive health benefits, and a 401K plan with employer matching are part of the package. Additional perks include an on-site fitness center and a subsidized dining area.
  • The firm operates from a prestigious office location, and this role requires full-time in-office attendance.

Key Responsibilities:

  • Manage all facets of preparing and finalizing client invoices.
  • Work closely with partners, legal assistants, and other staff to ensure prompt billing and collection processes.
  • Compile unbilled hours; create proforma invoices; draft preliminary bills; verify compliance with billing agreements; and execute manual calculations.
  • Prepare documentation for write-ups and write-downs, securing necessary approvals.
  • Generate billing reports, fee summaries, and finalize client invoices.
  • Engage with clients to address and resolve any billing or collection inquiries.

Qualifications:

  • A minimum of 1 year of relevant experience in legal billing, regardless of firm size.
  • Familiarity with billing software such as Aderant, Elite, or similar systems.
  • Proficient in Excel and possess strong computer skills.


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