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Administrative Coordinator

1 month ago

Windsor Mill, United States Carisam Full time

Job Overview

We are seeking an experienced Administrative Coordinator to join our team at Carisam. As a key member of our staff, you will be responsible for ensuring the smooth operation of our customs documentation process.

About the Role

The successful candidate will have a minimum of 3 years' experience in administrative support and will possess excellent organizational skills, attention to detail, and effective communication abilities.

Responsibilities

  • Open and close US Customs folders on a daily basis;
  • Maintain, track, and file requests;
  • Teardown and check all orders released through Customer Service and prepare all paperwork for shipping;
  • File in numerical order US Customs Forms 7512;
  • Index all US Customs Forms 7512 into the Alchemy software;
  • Review Customs folders to ensure they are closed in the allotted time frame required by U.S. Customs;
  • Make copies of requested documents from other departments;
  • Prepare closed files and Customs Forms 7512 from previous years for storage;
  • Reconcile Customs Forms 300 at the end of every year in the allotted time frame required by U.S. Customs;

Requirements

  • High School diploma or GED;
  • Minimum of 3 years' administrative support experience or a combination of education and experience;
  • Relevant experience working with forwarding and Customs documents and prior customer service experience preferred;

Working Conditions

This is a full-time position that requires the ability to work independently and as part of a team. The ideal candidate will be able to lift up to 10 pounds occasionally and must be comfortable standing, walking, and sitting for extended periods.

Benefits

We offer a competitive salary range of $60,000 - $70,000 per year, based on experience, as well as comprehensive benefits including health, dental, and vision insurance, 401(k) matching, and paid time off.

Location

This position is located in our main office and requires the ability to work in a fast-paced environment.

What We Offer

At Carisam, we value our employees and offer a range of benefits to support their physical and mental well-being, including access to employee assistance programs, flexible work arrangements, and opportunities for professional development.