Administrative Operations Coordinator

1 month ago


New York, New York, United States Mount Sinai Health System Full time

**Job Summary:**

We are seeking an experienced Administrative Operations Coordinator to join our team at the Mount Sinai Health System. This role will provide critical support to one or more physicians, managing day-to-day operations and ensuring seamless coordination of administrative activities.

About Us:

The Mount Sinai Health System is a leading academic medical center in New York City, providing comprehensive health care solutions from birth through geriatrics. We are committed to advancing health for all people, everywhere, by taking on complex health care challenges and discovering new scientific learning and knowledge.

Responsibilities:

  • Provide administrative support to one or more physicians, managing calendars, coordinating meetings, and making travel arrangements.
  • Screen telephone calls, answer inquiries, and direct callers to the appropriate individual.
  • Prepare documents required to maintain balanced accounts for review and approval.
  • Assist with the preparation of grant applications and special projects.
  • Research, locate, and compile information for reports, assembling and categorizing figures for computation and calculations.
  • Prepares statistical reports, monitors budgets and grant allocations, and maintains accruals.
  • Ensure adequate restock of supplies, requisitioning merchandise from suppliers and collaborating with Purchasing to secure the best pricing for equipment and supplies.
  • Assist with planning and logistical arrangements for forums, conferences, seminars, meetings, and visiting professorships.
  • Serve as a liaison with other departments or external parties as necessary to accomplish objectives and/or complete projects or assignments.

Requirements:

  • Bachelor's Degree or equivalent combination of applicable experience and education.
  • 5 years related administrative or business experience required; some supervisory experience preferred.
  • Ability to work proactively and independently with minimal supervision.
  • Solid experience in using MS Office programs and software, including Word, Excel, PowerPoint, and Outlook.
  • Knowledge of PubMed and InfoEd desirable; knowledge of grants highly desirable.
  • Experience with both PC and Mac software strongly preferred.

What We Offer:

Mount Sinai offers a competitive salary range of $62,571.36 - $74,250 annually, commensurate with experience. We also offer a comprehensive benefits package, including medical, dental, and vision coverage, 401(k) matching, and paid time off.



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