Administrative Assistant
3 days ago
Catholic Charities, Diocese of Trenton is a faith-inspired non-profit organization that is mission-driven, family-friendly, and passionate about serving our communities. We offer a wide range of exciting career opportunities in various fields, including Direct Care, Clinical, Fundraising, Human Resources, IT, Finance, Marketing, and Nursing.
Job SummaryThis role involves a variety of clerical operations, requiring the interpretation of broad guidelines. The successful candidate will perform moderate-level administrative functions, including word processing, presentations, and data entry.
Key Responsibilities- Perform administrative tasks, such as word processing, presentations, and data entry.
- Assist with bi-weekly and hourly payroll information.
- Prepare bank deposits and statements of revenue as needed.
- Prepare and submit billings as needed.
- Assist with statistical reporting and facilities management as needed.
- Responsible for disbursement, maintenance, and reconciliation of petty cash as required.
- Establish, maintain, and update the filing system.
- Compile reports, update, check, and complete records, forms, and documents.
- Process and distribute confidential and sensitive documents.
- Answer phones and greet customers.
- Perform other general clerical duties, such as typing, filing, distributing mail, etc.
- Preferred Spanish-bilingual.
- Excellent verbal and written communication skills.
- Comprehensive knowledge of and skilled in office administrative procedures.
- Attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines.
- HS or GED + 3 years related work experience; OR
- 1 year of college + 2 years of related work experience.
- Proficient in word processing, spreadsheets, and/or other office applications.
- Ability to pass skills test as applicable.
- One year of supervisory experience, if applicable.
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