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Administrative Coordinator

2 months ago

Park Ridge, Illinois, United States Visterra Landscape Group Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Visterra Landscape Group. As a key member of our corporate office, you will be responsible for providing exceptional support to our internal team and external clients.

Key Responsibilities
  • Administrative Support: Serve as the primary point of contact for our corporate office, providing administrative support to our executive team and external clients.
  • Office Management: Assist with packing, mailing, and delivering packages and letters, as well as managing inventory and placing orders for office supplies and event materials.
  • Event Planning: Lead the planning and execution of company events, including national events.
  • Documentation Management: Maintain and organize company physical and electronic documentation and project plans.
  • Calendar Management: Manage an active calendar of appointments for the executive team, including scheduling and preparing materials for meetings.
  • Travel Arrangements: Arrange complex and detailed travel plans for the executive team.
  • Correspondence: Compose and prepare confidential or sensitive correspondence.
Requirements
  • Experience: 2+ years of office administration or similar work experience.
  • Education: High School Diploma or equivalent required.
  • Technology: Basic computer skills, experience with Microsoft Office Suite, Adobe, and Canva.
  • Leadership: Ability to take initiative in personal development, lead and provide feedback to vendors, and communicate effectively across all levels of the organization.
  • Delivering Success: A high level of integrity and pride in team successes and delivering on promises, strong organizational skills, and ability to prioritize conflicting needs.
  • Motivation: A satisfaction from hands-on experience and enjoyment of technical challenges.
  • US Work Authorization and background check required.
Physical Demands
  • Position involves work that includes moving, adjusting, or carrying objects weighing up to 25 lbs on a frequent basis.
  • Prolonged periods sitting at a desk and working on a computer.
  • Ability to work events nationally, including standing for long periods of time.
  • Ability to be on-call and work weekends as necessary.
  • Use of office equipment, including telephones, printers, shredders, etc.
Benefits
  • Comprehensive Medical, Dental, and Vision Plans.
  • Time off (PTO and Company Holidays) to support work/life balance.
  • 401(k) retirement savings plan with a company match.
  • Personal Growth Opportunities at one of Lawn & Landscapes Best Places to Work 2024.