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HR Assistant III

2 months ago

St Petersburg FL USA, United States Cogent Infotech Corp Full time
Job Summary

Cogent Infotech Corp is seeking a highly skilled and detail-oriented HR Assistant III to join our team. As an HR Assistant III, you will be responsible for providing administrative support to the HR department, including generalist duties, event management, and compliance tasks.

Key Responsibilities
  • HR Generalist Duties: Provide administrative support to the HR department, including onboarding new employees, managing HR workflows, facilitating employee moves, and maintaining HR records.
  • Event Management: Plan and execute HR-related events, such as employee recognition programs, team-building activities, and training sessions.
  • Compliance Tasks: Ensure compliance with company policies and procedures, including maintaining accurate and complete employee records, organizational charts, and applicant flow records.
  • Administrative Support: Provide administrative support to the HR team, including calendar scheduling, travel and expense reporting, and preparing meeting presentations.
Requirements
  • Education: Bachelor's degree within the last 12 months or Master's degree within the last 12 months with no gap more than 5 months in education history.
  • Experience: Prior internship or office experience preferred.
  • Skills: Excellent organizational skills, strong attention to detail, and ability to juggle multiple priorities in a fast-paced environment.
  • Communication Skills: Strong interpersonal, communication, presentation, and networking skills.
  • Technical Skills: Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.
Workflows
  • Hires/Transfers/Terms: Manage employee onboarding, transfers, and terminations.
  • Pay Rate Changes: Process pay rate changes for employees.
  • Supervisor Changes: Update employee records and notify relevant parties of supervisor changes.
  • Open Requisitions: Manage open job requisitions and coordinate with hiring managers.
Recruitment/Onboarding
  • Job Descriptions: Format job descriptions with salary ranges and send to Talent Acquisition.
  • Seating: Coordinate seating arrangements for new hires.
  • Badging Information: Manage badging information for new hires.
  • I-9 Verifications: Verify I-9 documents for new hires.
  • Onboarding Documents: Create and save onboarding documents to employee files.
Offboarding
  • Termination Tickets: Submit termination tickets to BEST.
  • Termination Workflow: Complete termination workflow.
  • Cancel MiFi: Cancel MiFi for field employees.
COEI
  • Carol System Updates: Own Carol system updates for All Players, Development Plans, etc.
  • Year-End Data Audit: Help COEI team with year-end data audit, running dashboards, etc.
General Admin Work
  • Org Charts: Maintain org charts in OneProfile.
  • Employee Files: Maintain employee files.
  • Calendar Support: Help with calendar scheduling and maintenance.
  • Meeting Notes: Own staff agenda and meeting notes.
  • Logistics: Coordinate and manage logistics for team meetings and outings.
  • Audits: Organize audits as needed, including employee files, non-competes, etc.
  • Purchase Orders: Process purchase orders.
  • Newsletter: Provide information to Stacey for newsletter (new hires, transfers, promos).
  • Quarterly Calls: Participate in quarterly calls with Finance on MyMarket.