Senior HR Administrative Assistant
1 week ago
At Atrium Staffing, we're dedicated to fostering a collaborative and innovative work environment where our team members can thrive. Our organization is built on the principles of high performance, inclusivity, and employee satisfaction.
Client Overview:
We're partnering with a renowned financial services company that has been a leader in the industry for over 60 years. This esteemed organization is seeking a Senior HR Administrative Assistant to join their team on a temporary basis until early February. The ideal candidate will have a strong background in HR administration and be able to provide exceptional support to the team.
Job Summary:
The Senior HR Administrative Assistant will be responsible for overseeing the development and implementation of administrative policies and procedures to ensure efficient office operations. This role will involve coordinating projects and initiatives, maintaining accurate records, and assisting with financial tasks. The successful candidate will have excellent communication and organizational skills, be detail-oriented, and have a solid ability to multitask in a fast-paced environment.
Key Responsibilities:
- Develop and implement administrative HR policies and procedures to ensure compliance with company standards and regulations.
- Process associate transactions into the PeopleSoft HRMS system with accuracy and timeliness.
- Maintain and organize electronic and physical filing systems, ensuring documents are accurately labeled, stored, and easily accessible for retrieval.
- Update databases, spreadsheets, and other records to ensure the accuracy and accessibility of information for decision-making and reporting purposes.
- Coordinate with external vendors and suppliers, negotiate contracts, process payments, and resolve issues to ensure smooth operations and cost-effective solutions.
- Identify and resolve administrative issues and challenges, proactively addressing concerns and implementing solutions to improve efficiency and effectiveness.
- Organize and coordinate company events, meetings, and conferences, contributing to venue selection, catering arrangements, guest invitations, and logistical support.
- Monitor and ensure compliance with relevant laws, regulations, and industry standards, such as data protection, privacy, and security measures.
- Provide leadership and guidance to administrative staff, assign tasks, oversee workloads, and provide training and development opportunities.
- Collect and audit associate I-9 documents.
- Audit and monitor associate data changes.
- Analyze PeopleSoft system testing requirements for scheduled system updates and business practice changes.
- Maintain HR-Records related process documentation.
Requirements:
- Minimum of 3+ years of Executive Assistant or Senior Administrative Assistant experience in a corporate financial setting.
- Proficiency in computer skills, including Microsoft Office (Word, Excel, and Outlook).
- Strong understanding of commercial lending concepts and experience in a loan operations environment.
- Excellent knowledge and understanding of collateral perfection requirements, commercial loan documents, and corporate credit policy.
- Proficiency in Google Suite and familiarity with virtual meeting platforms (Zoom, Teams).
- Detail-oriented with strong problem-solving abilities.
- Ability to work independently and collaboratively in a team environment.
- High level of discretion and professionalism when handling sensitive information.
Benefits:
- Atrium Staffing offers a comprehensive benefits package, including healthcare plans, discount programs, and paid time off, upon eligibility.
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