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Grant Administrator III

1 month ago

Miami FL USA, United States Florida International University Full time
Job Summary

The Grant Administrator III at Florida International University's FIU-RCMI and the Community Based-Research Institute (CBRI) will assist center directors with oversight of their grant funded research portfolio. This role involves working closely with Principal Investigators (PIs), Center Program Managers and the Office of Research & Economic Development (ORED) to ensure compliance with federal, state, sponsor, and university regulations.

Key Responsibilities
  • Manage various fiscal and accounting tasks, interpret administrative rules, and develop new forms as needed to streamline operations and ensure compliance with internal controls and best practices.
  • Review travel authorizations and expense reports, ensuring that cost justifications and supporting documentation meet FIU and sponsor policies.
  • Create budgets and advise Center faculty on fiscal and administrative matters related to grant proposals, ensuring expenditures comply with guidelines.
  • Advise Principal Investigators on the most effective ways to achieve an effective quality proposal and coordinate a timely submission process, ensuring appropriate approvals.
  • Oversee the Pre and Post administration of large and complex contracts and grants.
  • Assist with effort reporting certification to ensure accurate budgeting and reporting on projects, and process payroll transfers as needed.
  • Work with the Center directors and HR representative for new and continuing hires on grants.
  • Collaborate with Center Directors and Program Managers in planning, directing, and reporting on research projects, interpreting policies, and recommending changes as needed.
  • Manage subcontracts, ProCard purchases, consulting agreements, and other research agreements, assisting PIs with agreement requests and reviewing invoices for compliance.
  • Monitor grant expenditure progress, prepare projection reports, and resolve budget exceptions.
  • Work with PIs and Center Program Managers on grant award setup, expenditure projections, and reporting schedules, ensuring adherence to deadlines.
  • Manage the transfer of charges during the grant close-out process, ensuring all work is completed and final invoices are submitted.
  • Resolve budget exceptions, process non-payroll transfers, and assist with grant transfers and carry-over requests.
Requirements

Bachelor's degree and four (4) years of grant or contract administration experience OR Certified Research Administrator (CRA) and four (4) years of grant or contract administration experience OR equivalent combination of education and eight (8) years of grant or contract administration experience; OR an equivalent combination of relevant education and/or experience.

Must complete the University Research Administrator Certificate Course within 30 days of hire.

Preferred Qualifications
  • Experience with financial projections.
  • Experience in managing awards with federal agencies.
  • Advanced computer skills including proficiency with Word, Excel, Power Point.