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Commercial Operations Coordinator
1 month ago
The Commercial Operations Coordinator role provides support for the Commercial Operations team and leaders within. This position is responsible for managing financial tasks, such as processing invoices, purchase orders, and P-card expenses, as well as supporting the management of calendars, scheduling meetings, and making travel arrangements. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to work effectively with others to help achieve goals.
Key Responsibilities:
Assist with financial processes, including routing and securing necessary approvals of invoices, purchase orders, and agreements.
Manage and reconcile team P-card expenses.
Work closely with the department's Executive Assistant to provide support and assistance to the overall Commercial Operations team.
Provide support for internal events team as needed, such as Kid's Day, Townhalls, etc.
Manage internal and external visitor registration and day-off logistics inclusive of meet room booking, F&B delivery, and meeting materials.
Administrative Support for Commercial Operations Leaders:
Calendar management and support as needed.
Schedule and coordinate team meetings and webinars.
Coordinate travel arrangements within company guidelines and manage itineraries.
Assist with processing timely and accurate travel & expense reports.
New hire onboarding support (equipment requests, initial setup requests, onboarding schedules, etc.).
Maintain confidentiality in all aspects of client, staff, and vendor information.
Maintain department files, lists, archives, etc. o Help to ensure timely response to departmental inquiries.
Perform general administrative functions to include, but not limited to, copying, faxing, mailing and filing.
Assist with coordination and maintenance of records for staff, office space, telephones, security badge, etc.
Create and modify documents such as invoices, reports, memos, letters and agendas.
Requirements:
Detail-oriented, organized, and able to multi-task while meeting deadlines.
Flexible and able to shift gears quickly, thrives on change and a fast-paced, energetic environment.
Ability to work independently and be self-motivated with a strong work ethic and sense of ownership over goals.
Ability to work effectively with others to help achieve goals.
Excellent verbal and written communication skills with the ability to interact effectively and professionally with management, colleagues, consultants, and vendors.
Strong initiative, organizational abilities, attention to detail and accuracy.
Excellent problem-solving and follow-through skills to meet deadlines and shifting priorities.
Must be able to prioritize tasks as to urgency and detail is key for support of Commercial Operations senior leaders.
Advanced proficiency in Office (Outlook, Word, Excel, PowerPoint).
Preferred Qualifications:
College degree preferred or equivalent experience.
2+ years of administrative work experience, preferred.
Experience with a global organization with the ability to work across departments strongly recommended.
Diverse Lynx LLC is an Equal Employment Opportunity employer. All qualified applicants will receive due consideration for employment without any discrimination.
All applicants will be evaluated solely on the basis of their ability, competence and their proven capability to perform the functions outlined in the corresponding role.
We promote and support a diverse workforce across all levels in the company.