Office Coordinator

5 days ago


Fort Worth, Texas, United States Wilks Full time
Job Summary

We are seeking a highly organized and proactive Office Assistant to maintain a welcoming office environment. As an Office Assistant, you will coordinate conference room scheduling, create and maintain processes related to office management, and provide executive and office support as needed.

Key Responsibilities
  • Provide support to the office and executive team by overseeing conference room scheduling, parking validations, and corporate passes.
  • Document, uphold, and update processes and procedures for each major area of the role, including procurement, inventory management, corporate parking pass issuance, creation of parking and security badges, and other recurring tasks.
  • Answer and forward telephone calls, schedule appointments, and provide information.
  • Greet and direct visitors, escorting them to the appropriate location.
  • Receive and distribute incoming and outgoing mail.
  • Assist with company meals and events by ordering, receiving, and setting up as appropriate.
  • Assist with other administrative tasks upon request from the executive team.
Requirements
  • Minimum of three (3) years of experience in an administrative support, office assistant, or receptionist role.
  • High school graduate or equivalent, required.
  • Bachelor's degree in business, finance, or another related field is preferred.
  • Bilingual candidates with proficiency in English and Spanish are encouraged to apply.
Working Conditions

Prolonged periods sitting at a desk and working on a computer. Must be able to lift 15 pounds at times. Positions self to install equipment, including under desks. Moves throughout the building to access files. Must be able to comprehend and follow written and oral instructions. Must be able to complete tasks even with frequent interruptions. Must be able to use discretion and independent judgment as needed. Must be able to speak clearly on the phone and to fellow workers.


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