Admissions Event Coordinator

2 days ago

Saint Paul Minnesota, United States Bethel University Full time
Job Summary

The Admissions Event Coordinator will play a pivotal role in planning, coordinating, and executing admissions events on campus, while also providing day-of support for large-scale campus events and summer conferences. This role is embedded within Conference and Events Services but involves significant collaboration with Admissions teams.

Key Responsibilities
  • Admissions Event Planning
    • Lead the planning and strategic execution of all on-campus Admissions events.
    • Provide support for Undergraduate, Adult Undergraduate, Graduate School, and Seminary Admissions teams.
    • Ensure prospective students and families have an outstanding experience.
  • Event Coordination
    • Coordinate with the Admissions teams to understand event requirements, goals, and target audiences.
    • Set measurable goals to evaluate event success.
    • Develop event timelines and strategic programming content to meet the needs of target audiences at various stages of the enrollment process.
  • Event Logistics
    • Manage event registration systems and track attendee data in Salesforce.
    • Plan, organize, and manage all event logistics to support event goals.
    • Coordinate with vendors, including catering, tech support, and security.
  • Day-of Event Support
    • Supervise day-of event setup, execution, and breakdown, ensuring a seamless experience for all attendees.
    • Schedule Admissions Counselors and Student Event Assistants to provide day-of event staffing.
  • Post-Event Evaluation
    • Conduct post-event evaluations and provide recommendations for future improvements.
    • Track budget spending for Admissions events.
  • Student Employee Management
    • Hire, supervise, train, and develop a team of Student Event Assistants to provide Admissions and university-wide event support.
  • Campus Event Support
    • Support summer conferences and camps in June and July.
    • Provide exceptional customer service through dorm inspections, material preparations, and operational support.
  • Other Duties
    • Assist in day-of execution of assigned events, including Welcome Week, Festival of Christmas, and Commencement.
    • Perform other duties as assigned.
Requirements
  • Education
    • Bachelor's degree.
  • Experience
    • 3+ years of related experience.
  • Skills
    • Exceptional organizational skills, project management skills, attention to detail, and problem-solving skills.
    • Ability to remain calm and professional under pressure.
    • Possess social skills, networking skills, and the ability to work with a variety of personalities.
    • Highly motivated self-starter with the ability to collaborate with others as well as work independently.
    • Strong interpersonal and communication skills, both written and verbal.
    • Ability to work collaboratively with diverse teams and stakeholders.
    • Ability to learn quickly, think creatively, and solve problems in a continually evolving work environment.
    • Proven ability to manage others through projects, processes, and events.
    • Must handle sensitive, confidential information in a mature, professional manner.
    • Working knowledge of Microsoft Office Suite and Google Suite.
    • Prior experience with, or show aptitude to learn, Event Management System (EMS) software.
Work Environment

This position requires non-routine hours at certain times of the year, including occasional evenings and weekends to support events during the academic school year (August-May). Additional weekend and evening shifts will be expected during summer camps and conferences (June and July). 40 hours per week, 12 months per year. Frequent sitting, standing, and walking for extended periods of time. It involves working with others in close quarters. Some work may be performed outdoors in various weather conditions. While performing the duties of this job, the employee will likely be required to load, set up, strike, and unload event equipment. The following movements may also be required: bending, squatting, stooping, kneeling, climbing stairs, pushing/pulling up to 50 pounds, reaching above shoulder level, waist twisting, carrying/lifting up to 30 pounds, gripping/grasping, and repetitive hand and arm movements. The employee may be required to access areas that are not ADA compliant.

Salary

$47,000/year.

About Bethel University

Bethel University is a leader in Christ-centered higher education with approximately 4,700 students from 50 states and 32 countries enrolled in undergraduate, graduate, seminary, and adult education programs. Based in St. Paul, Minnesota, Bethel offers bachelor's and advanced degrees in nearly 100 fields. Educationally excellent classroom-based and online programs equip graduates to make exceptional contributions in life-long service to God and the world.

Bethel employs qualified individuals regardless of race, color, national origin, sex, disability, age, marital status, veteran status, familial status, and status with regard to public assistance. Individuals must be able to perform the essential functions of the position with or without reasonable accommodations.

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