High Level Administrative Support Specialist

3 weeks ago


Philadelphia, Pennsylvania, United States Gateway Search Associates Full time

Gateway Search Associates is a leading provider of top talent to the healthcare industry.

Salary: $120,000 - $180,000 per year

The Senior Executive Administrative Assistant will be responsible for providing high-level administrative support to our executive leadership team and managing a team of three Executive Assistants. Key responsibilities include:

  • Managing complex calendars and scheduling to support teams in multiple time zones
  • Coordinating multi-leg travel itineraries for multiple executives at once
  • Organizing and executing team activities, including staff meeting agendas, off-sites, and team social events
  • Leading a team of three executive assistants and serving as the primary liaison between the executive team and internal/external stakeholders

This role requires strong project management skills, the ability to work independently, and excellent communication and interpersonal skills. The ideal candidate should have 7+ years of experience as an Executive Assistant, preferably supporting C-level executives, and 5+ years of experience as a Manager. Microsoft Office Suite proficiency and the ability to travel domestically about 15% are also required.

Requirements
  • High School Diploma or GED required; Bachelor's degree preferred
  • 7+ years of experience as an Executive Assistant, preferably supporting C-level executives
  • 5+ years of experience as a Manager
  • Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Project management
Benefits
  • Competitive compensation and benefits package, including medical, dental, vision, STD/LTD, and employer-matched 401(k) contribution

We offer a dynamic and supportive work environment with opportunities for growth and development. If you are a highly organized and motivated professional with exceptional administrative skills, please submit your application.



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