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Executive Support Specialist

2 months ago

Dallas, Texas, United States Wheeler Staffing Partners Full time
Job Summary

We are seeking a highly skilled and experienced Executive Support Specialist to join our team at Wheeler Staffing Partners. As an Executive Support Specialist, you will play a critical role in supporting our executive team and ensuring the seamless operation of administrative functions.

Key Responsibilities
  • Administrative Support: Provide comprehensive support to the executive team, including managing multiple calendars, scheduling meetings, and coordinating travel arrangements.
  • Correspondence and Reporting: Prepare and distribute correspondence, reports, and presentations with accuracy and adherence to organizational standards.
  • Meeting Coordination: Organize and facilitate departmental meetings and events, including preparing agendas, taking minutes, and following up on action items.
  • Project Management Assistance: Assist with project management tasks, including research, data analysis, and preparation of project documentation.
  • Confidential Information Management: Maintain confidential files and records, exercising discretion in handling sensitive information.
  • Research and Reporting: Conduct research, compile data, and prepare reports to support decision-making and strategic planning.
  • Expense Management: Assist with budget management and expense tracking, ensuring compliance with financial guidelines and reporting requirements.
  • Administrative Processes: Oversee document management, record-keeping, and supply inventory processes.
  • Liaison Role: Serve as a liaison between the executive team, departmental staff, and external stakeholders, maintaining effective communication and collaboration.
  • Policy Implementation: Support the implementation of administrative policies, procedures, and initiatives to ensure compliance and continuous improvement.
Requirements
  • Education: High school diploma/GED required; Bachelor's degree in Business Administration, Healthcare Administration, or a related field is preferred.
  • Experience: Proven experience providing administrative support at an executive or senior management level.
  • Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and email/calendar applications.
  • Professionalism and Integrity: Ability to handle confidential information with discretion and maintain a high level of professionalism and integrity.
  • Adaptability: Ability to work independently and collaboratively, demonstrating flexibility and adaptability in a dynamic environment.