Administrative Coordinator

3 days ago


Middletown, United States Advanced Behavioral Health Full time
Job Summary

The Administrative Assistant plays a vital role in supporting the day-to-day operations of the DCMM/YAS programs. This position is responsible for providing administrative assistance to the Client Financial Coordinators, Housing Coordinators, and managerial staff. Key responsibilities include processing and organizing social security applications and communications, maintaining and updating spreadsheets, and coordinating with managerial staff around program coverage and attendance.

Key Responsibilities
  • Provide administrative support to the DCMM/YAS staff, including answering routine inquiries and coordinating with Social Security, DHMAS, and ABH staff.
  • Update the Rep-Payee spreadsheet data to ensure accurate tracking of applicants and information.
  • Disburse mail to program-specific sites and provide assistance to the DCMM/YAS staff as needed.
  • Review TripLog information and communicate needs to the DCMM/YAS staff prior to processing payroll.
  • Assist managerial staff with scheduling staff and maintaining an active calendar.
  • Organize and maintain shared information from various program and/or site-specific data and spreadsheets.
  • Assist in audit preparation as needed.
  • Obtain census utilization information from DMHAS providers to support monthly expenditure reporting.
  • Employ interpersonal expertise to provide good working relationships with members, providers, facilities, and other ABH personnel.
  • Maintain confidentiality of all client protected health information and adhere to all HIPAA-related policies and procedures.
  • Demonstrate ethical behavior and cultural sensitivity in all activities involving individuals of diverse backgrounds.
Requirements
  • Associate degree required or equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities.
  • 1-3 years of demonstrated work experience in an administrative assistant or related position.
Preferred Qualifications
  • Willingness to develop an in-depth knowledge of the DCMM/YAS programs and Social Security processes related to the contract.
  • Flexibility to respond quickly and positively to shifting demands.
  • Strong attention to detail and ability to work on multiple tasks and meet deadlines.
  • Excellent PC skills with demonstrated experience using Microsoft Office Package (MS Word, Excel, and Outlook).
  • Strong written and verbal communication skills required.
  • Excellent communication skills needed, and the ability to prioritize the needs of staff and providers.


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