Program Coordinator

1 day ago


Monterey, California, United States Institute on Aging Full time
Job Summary

The Institute on Aging is seeking a highly organized and detail-oriented Program Coordinator to provide administrative support to the Program Director and Operational Compliance Manager. This role is responsible for ensuring all administrative aspects of CalAIM programs are accurate and organized.

Key Responsibilities
  • Enter new clients into electronic health records
  • Run reports as requested by managers
  • Enter purchase of service requests in electronic health records and accounting systems
  • Maintain waiver program waitlists and quarterly reports
  • Purchase office supplies for programs with manager approval
  • Process invoices and work closely with the accounting team
  • Participate in chart reviews and audit prep as applicable
Requirements
  • Bachelor's degree in Business Administration, Health Administration, or related discipline
  • Strong analytical, interpersonal, problem-solving, and communication skills
  • Ability to communicate effectively in writing, in person, and work as a team
  • Strong Excel, MS Office skills, MS Outlook
  • Experience with Spreadsheets and Pivot Tables, EMR helpful
  • Excellent organizational skills, detail-oriented, multitasking, and capable of meeting deadlines
  • Ability to successfully provide and maintain confidential clerical and administrative support
  • Excellent interpersonal and customer service skills
  • Must be organized, honest, dependable, able to handle multiple tasks, self-motivated, and able to work independently
  • Ability to support the mission, vision, and values of Institute on Aging and abide by applicable standards of conduct, policies, and procedures
  • Demonstrated interest in working within a multicultural environment and social services field
Compensation

Range: $24.35 - 28.25/hourly

This amount is not necessarily reflective of actual compensation that may be earned, nor a promise of any specific pay for any specific employee, which is always dependent on actual experience, education, and other factors.

This range does not include any additional equity, benefits, or other non-monetary compensation which may be included.

We encourage you to learn more about IOA by visiting us here.

IOA reserves the right to adjust work hours or duties when appropriate.

Institute on Aging is an Equal Opportunity Employer. Institute on Aging is committed to cultivating a diverse and inclusive work environment and providing equal opportunities to all employees and job applicants without regard to age, race, religion, color, national origin, sex, sexual orientation, gender identity, genetic disposition, neuro-diversity, disability, veteran status, or any other protected category under federal, state, and local law.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.



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