Current jobs related to Administrative Operations Manager - Honolulu, Hawaii - RedHammer

  • Administrative Services Manager

    4 weeks ago

    Honolulu, Hawaii, United States University of Hawai'i Full time

    Job Title: Administrative Services ManagerWe are seeking an experienced Administrative Services Manager to join our team at the University of Hawai'i. The successful candidate will be responsible for providing administrative support to our organizational unit, including financial management, budgeting, and compliance.Key Responsibilities:Manage fiscal...

  • Administrative Operations Assistant

    1 month ago

    Honolulu, Hawaii, United States U.S. Department of the Interior Full time

    Job SummaryThis Administrative Operations Assistant position is available at the U.S. Department of the Interior. The successful candidate will be responsible for reviewing vendor invoices, entering payment documents, and managing government property and equipment inventory.Key ResponsibilitiesReview and verify vendor invoices to ensure compliance with...

  • Administrative Officer

    3 days ago

    Honolulu, Hawaii, United States Veterans Affairs, Veterans Health Administration Full time

    Job SummaryThis position is located at the VA Pacific Islands Health Care System in Honolulu, HI.Key ResponsibilitiesOversee all administrative functions for the Physical Medicine and Rehabilitation Service (PMRS).Perform a variety of administrative programs and work collaboratively with support services to ensure day-to-day operations of the service and...

  • Administrative Assistant to Chief Operations Officer

    1 week ago

    Honolulu, Hawaii, United States AlohaCare Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to provide high-level administrative support to the Chief Operations Officer and the Plan Operations team. The successful candidate will be responsible for coordinating a demanding workload, providing administrative support, and maintaining accurate records.Key Responsibilities:Take and...

  • Administrative Management Specialist

    3 weeks ago

    Honolulu, Hawaii, United States Booz Allen Hamilton Full time

    Job Title: Administrative SpecialistAbout the Role:We are seeking an experienced Administrative Specialist to join our team at Booz Allen Hamilton. As an Administrative Specialist, you will play a critical role in supporting the success of our projects by providing administrative support to our team members.Key Responsibilities:Provide administrative support...

  • Warehouse Operations Manager

    4 weeks ago

    Honolulu, Hawaii, United States UnitedService Companies Full time

    Job Title: Warehouse ManagerWe are seeking a highly skilled and experienced Warehouse Manager to join our team at United Service Companies. As a Warehouse Manager, you will be responsible for leading all Cargo Office operations and administrative functions, ensuring compliance with regulatory and corporate policies, and driving optimal performance at the...

  • Administrative Officer Contract Management Specialist

    3 days ago

    Honolulu, Hawaii, United States Veterans Affairs, Veterans Health Administration Full time

    Job SummaryThis position is located at the VA Pacific Islands Health Care System in Honolulu, HI.Key ResponsibilitiesOversee a variety of administrative programs and work collaboratively with support services to ensure day-to-day operations of the service and optimal utilization of medical center resources.Monitor and evaluate performance requirements,...

  • Administrative Assistant to Chief Operations Officer

    1 month ago

    Honolulu, Hawaii, United States AlohaCare Full time

    Job SummaryAlohaCare is seeking an experienced Administrative Assistant to provide high-level administrative support to the Chief Operations Officer. The successful candidate will be responsible for coordinating a demanding workload, providing administrative support to the Plan Operations team, and maintaining accurate and professional records.Key...

  • Clinical Operations Manager

    1 month ago

    Honolulu, Hawaii, United States Diagnostic Laboratory Services, Inc Full time

    Job SummaryDiagnostic Laboratory Services, Inc is seeking a highly skilled Clinical Operations Manager to oversee the daily operations of our nursing unit. As a key member of our team, you will be responsible for supervising personnel, patients, and administrative duties, while ensuring the highest standard of care in the department.ResponsibilitiesLead the...

  • Administrative Coordinator

    2 weeks ago

    Honolulu, Hawaii, United States Worldwide Flight Services Full time

    Administrative Assistant Role at Worldwide Flight ServicesWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Worldwide Flight Services. As an Administrative Assistant, you will play a critical role in ensuring the efficient operation of our office.Key Responsibilities:Provide administrative support to ensure...

  • Office Administrator

    2 weeks ago

    Honolulu, Hawaii, United States Conserva Irrigation Full time

    Office Administrator Job DescriptionWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Conserva Irrigation. As a key member of our office staff, you will be responsible for ensuring the smooth operation of our office and providing exceptional customer service to our clients.Key Responsibilities:Oversee the general...

  • Administrative Coordinator

    1 month ago

    Honolulu, Hawaii, United States GHD Group Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team in Honolulu, HI. As an Administrative Coordinator, you will provide administrative support to our US West office staff and management team, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to the US...

  • Administrative Coordinator

    2 weeks ago

    Honolulu, Hawaii, United States Hawaii Pacific Health Full time

    Job Title: Administrative SpecialistWe are seeking a highly organized and detail-oriented Administrative Specialist to join our team at Hawaii Pacific Health. As an Administrative Specialist, you will provide administrative support to the leadership of the Sex Abuse Treatment Center (SATC) and facilitate the execution of their vision.Key...

  • Administrative Coordinator

    1 week ago

    Honolulu, Hawaii, United States GHD Group Full time

    About the RoleWe are seeking a highly skilled and organized Administrative Coordinator to join our team at GHD Group. As an Administrative Coordinator, you will provide exceptional support to our US West office staff and management team, ensuring the smooth operation of day-to-day activities.Key ResponsibilitiesProvide administrative support to the US West...

  • Healthcare Operations Manager

    2 weeks ago

    Honolulu, Hawaii, United States Queen's Health System Full time

    Job SummaryWe are seeking a highly skilled and experienced Healthcare Operations Manager to join our team at Queen's Health System. As a key member of our leadership team, you will be responsible for managing the daily operations and directing the administration, management, coordination, and integration of programs related to patient care activities and...

  • Administrative Officer

    2 weeks ago

    Honolulu, Hawaii, United States University of Hawai'i Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Officer to join our team at the University of Hawai'i. The successful candidate will be responsible for providing administrative support to the Department of Cell and Molecular Biology, including managing daily operations, coordinating events, and ensuring the smooth functioning of the...

  • Administrative Assistant

    4 weeks ago

    Honolulu, Hawaii, United States hawai'i habitat Full time

    Job OverviewHawai'i Habitat is seeking a highly organized and detail-oriented Receptionist to join our team. As a key member of our administrative staff, you will be responsible for managing the day-to-day operations of our office, ensuring a smooth and efficient workflow.ResponsibilitiesCoordinate and prioritize tasks to meet deadlines and achieve...

  • Clinical Operations Manager

    2 weeks ago

    Honolulu, Hawaii, United States Kaiser Permanente Full time

    Job SummaryWe are seeking a highly skilled and experienced RN to join our team as a Clinical Operations Manager. This role will be responsible for coordinating daily operations of the department/unit/clinic to ensure high-quality patient care services.Key ResponsibilitiesCoordinates daily operations of department/unit/clinic to ensure appropriate quality of...

  • Clinical Operations Manager

    3 weeks ago

    Honolulu, Hawaii, United States Kaiser Permanente Full time

    Job Summary:As a key member of the Kaiser Permanente team, the Assistant Manager Clinic RN plays a vital role in ensuring the highest quality of patient care services. This position requires strong leadership and communication skills to coordinate daily operations, supervise staff, and facilitate collaboration between administration, physicians, and other...

  • Housekeeping Operations Manager

    3 days ago

    Honolulu, Hawaii, United States Marriott Vacations Worldwide Full time

    Job SummaryAs a key member of the Marriott Vacations Worldwide team, the Director of Services will oversee the housekeeping functions and staff to ensure that guest rooms, public spaces, and employee areas are clean and well-maintained. This role involves managing housekeeping operations, departmental costs, and ensuring exceptional customer service.Key...

Administrative Operations Manager

2 months ago

Honolulu, Hawaii, United States RedHammer Full time

RedHammer is looking for a skilled Office Manager to join our team in the construction sector. The successful candidate will have a solid foundation in business administration and financial management. This role is essential for ensuring the efficient operation of our office, managing financial activities, supporting human resources, and maintaining overall office productivity. Strong organizational skills and the ability to juggle multiple responsibilities are critical for success in this position.

Key Responsibilities:

Banking Operations:

  • Monitor Bank Balances: Regularly check and reconcile bank balances to ensure precise financial documentation.
  • Fraud Prevention: Establish and oversee positive pay systems to mitigate fraud risks.
  • ACH Management: Supervise and execute Automated Clearing House (ACH) transactions.
  • Bank Coordination: Assist with bank runs and related activities as required.
  • Transaction Investigation: Address and resolve any discrepancies or missing transactions.
  • Credit Card Oversight: Authorize and manage company credit card expenditures.

Accounts Payable Management:

  • Review AP Register: Ensure the accounts payable register is accurate and payments are made timely.
  • Expense Monitoring: Oversee office expenses to ensure compliance with budgetary constraints.

Human Resources and Payroll:

  • Union Processes: Accurately manage and process union transmittals.
  • Labor Cost Distribution: Validate the allocation of labor costs across various entities.
  • Per Diem Management: Handle per diem arrangements for staff.
  • HR Collaboration: Work with external HR partners to maintain and update employee records.

Accounts Receivable Duties:

  • AR Transaction Posting: Ensure timely and accurate posting of accounts receivable transactions.
  • Billing Compliance: Verify that billing packets meet all contractual obligations.
  • Payment Recording: Accurately document received payments in the accounts receivable system.
  • Waiver Filing: File unconditional waivers upon payment receipt to ensure compliance.

Job Maintenance Oversight:

Manage and supervise job maintenance tasks, ensuring all jobs and change orders are accurately documented.

Qualifications:

  • Bachelor's degree in business administration, accounting, or a related discipline.
  • Demonstrated experience in office management, particularly in the construction industry.
  • Comprehensive understanding of financial processes and accounting principles.
  • Exceptional organizational and multitasking abilities.
  • Proficiency in accounting software and Microsoft Office Suite.
  • Strong communication and interpersonal skills.
  • Meticulous attention to detail and accuracy in financial reporting.
  • Ability to work independently as well as collaboratively.

Preferred Skills:

  • Experience with union transmittals and labor cost distribution.
  • Familiarity with HR processes and documentation.

Knowledge of ACH transactions and positive pay systems is a plus.