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Administrative Assistant II

2 months ago

Palos Hills, Illinois, United States InsideHigherEd Full time
Job Title:

Secretary II - Career Programs - 2

Department:

Career Programs

Work Location:

Main Campus

Responsibilities:

Under supervision, executes a variety of clerical and administrative tasks to assist the supervisor and alleviate minor administrative responsibilities. Maintains a close and highly responsive relationship with the daily operations of the supervisor's office. This role necessitates familiarity with the programs and procedures pertinent to the supervisor's work, as well as those of other departmental staff. The Secretary II is committed to the principles of a learning college by creating programs and facilitating initiatives that enhance student achievement and lifelong education.

Education/Experience:

A high school diploma or equivalent (GED); at least one year of specialized training in a related field; and a minimum of three years of relevant clerical or secretarial experience in a general office setting. An associate's degree is preferred.

Note: Updated requirement -Proficiency testing in software and skills specific to this position will be mandatory upon hiring and must be successfully completed within the probationary period if not previously done. For further details, please contact the Office of Human Resources. Proficiency assessments will cover basic Word, basic Excel, alpha filing, keyboarding, data entry, proofreading, and other relevant tests.

Qualifications:
  • Ability to read and understand instructions, correspondence, and memos. Capability to write routine reports and correspondence.
  • Strong communication skills.
  • Effective interpersonal abilities.
  • Critical thinking proficiency.
  • Basic bookkeeping knowledge.
  • Ability to work independently and demonstrate sound judgment.
  • Proficiency in Microsoft Office Suite.
  • Capacity to learn and utilize various department-specific software applications.
  • Ability to draft meeting minutes.
  • Excellent organizational skills.
  • Capability to manage confidential information with discretion.
  • Additional duties as assigned.
Position Status:

Full Time

Hours:

General Hours
Monday-Friday
8:00 a.m.-4:45 p.m.
(Hours may be adjusted)

Minimum Starting Rate:

$ Exceptional Benefits

Hourly/Salary:

Hourly

Position Type:

Support/Hourly Staff

Posting Number:

SS00516P

Open Until Filled:

Yes

Special Instructions to Applicants:

Please apply on the official website (do not use third-party sites).