Office Administration Specialist

2 weeks ago


Lynchburg, Virginia, United States Whitman, Requardt & Associates, LLP Full time
Job Overview

Whitman, Requardt & Associates, LLP (WRA) is a distinguished firm with over a century of expertise in delivering quality projects. We are committed to fostering a collaborative environment where our employees can thrive.

We are currently seeking a detail-oriented and proficient Administrative Assistant to enhance the operational efficiency of our office. The successful candidate will possess 5-10 years of relevant experience, ideally within the architecture, engineering, and construction (A/E/C) sectors. This position is crucial for ensuring seamless administrative functions within our Construction Management and Inspection Division.

Key Responsibilities:

  • Office Management: Facilitate the daily operations of the office, providing support to a diverse team of over 30 personnel.
  • Billing and Invoicing: Generate and submit client invoices, collaborating with Project Accountants to guarantee timely and precise monthly billing processes.
  • Financial Support: Assist in the coding of expenses, including credit card transactions and other costs, ensuring compliance with documentation standards.
  • Support for Construction Management: Offer administrative assistance to both field and office staff, including travel arrangements and supply management.

Qualifications:

  • Experience: A minimum of 5-10 years in an administrative role, preferably within the A/E/C industry.
  • Education: High school diploma or equivalent required; an Associate's or Bachelor's degree is preferred.
  • Technical Proficiency: Strong command of Microsoft Office Suite, particularly Excel, along with familiarity with accounting software or ERP systems.
  • Communication Skills: Excellent written and verbal communication abilities, capable of engaging professionally with clients and colleagues.
  • Organizational Skills: Outstanding organizational and multitasking skills, with a strong attention to detail.
  • Problem-Solving Skills: Ability to foresee needs, resolve issues independently, and manage competing priorities effectively.

Work Environment:

  • Location: This position requires on-site presence.
  • Team Dynamics: You will be part of a vibrant team, contributing to the success of our Construction Management and Inspection Division.

Benefits:

WRA values its employees and offers a comprehensive benefits package, including:

  • Flexible work schedule options
  • Competitive salary
  • Paid leave and holidays
  • Healthcare benefits
  • Life insurance options and disability coverage
  • Flexible spending accounts for medical and dependent care
  • 401(k) retirement plan
  • Employee Assistance Program

WRA is an equal opportunity employer and adheres to all applicable anti-discrimination laws.

Applicants must be authorized to work in the United States on a full-time basis without the need for employment-based visa sponsorship.



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