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Subcontract Management Specialist

2 months ago

Lynchburg, Virginia, United States BWX Technologies Full time
Job Summary

BWX Technologies is seeking a highly skilled Senior Subcontracts Administrator to join our Advanced Technologies business group. This role will be based in our Lynchburg, VA office and will be responsible for providing procurement support from cradle to grave, including acquisition strategy development, subcontract inquiry management, supplier negotiation, source selection, award execution, and post-award subcontract administration and supplier oversight.

Key Responsibilities
  • Procurement Support: Coordinate with internal stakeholders to prepare solicitation documentation, including statements of work, technical specifications, terms and conditions, source selection evaluation factors, and other requirements for complex acquisitions.
  • Subcontract Management: Prepare bid packages, conduct bidder conferences, analyze and evaluate proposals, perform price and/or cost analysis, negotiate subcontract terms and pricing, lead source selection, prepare award and supporting documentation, and manage subcontract administration.
  • Supplier Qualification and Evaluation: Coordinate with internal stakeholders to qualify suppliers, evaluate proposals, and maintain subcontract files in accordance with established procedures.
  • Subcontract Administration: Under limited supervision, responsible for preparation and administration of subcontracts, task orders, and subsequent amendments consistent with customer requirements, government regulations, and BWXT procurement policies and procedures.
  • Compliance and Risk Management: Ensure compliance with all Federal Acquisition Regulations (FAR), FAR supplements, Defense Federal Acquisition Regulation Supplement (DFARS), Other Transaction Authority (OTA), public law requirements, and BWXT policies and procedures.
  • Supply Chain Support: Review customer solicitations and provide recommendations for supply chain support to BWXT's proposal team.
  • Subcontractor Performance Monitoring: Ensure the receipt, accuracy, and timeliness of subcontractor-submitted documents relating to subcontract deliverables, as well as monitoring performance relative to schedule, cost, and technical objectives.
  • Urgent Program Timelines: Support urgent program timelines for procurements and serve as the focal point for bid receipt, cost/price evaluation, coordination of technical reviews, and contract modifications.
  • Subcontractor Performance Management: Monitor subcontractor performance using supplier scorecards, manage deliverables, monthly reporting, payment of invoices, and alignment with higher-tier agreement contract terms.
  • Collaboration and Communication: Participate with program functional areas to coordinate subcontract funding, invoice processing, and program reviews. Coordinate and collaborate with key stakeholders in departments such as contracts, legal, engineering, quality, supplier development, planning, operations, and programs, as well as with management, end-users.
  • Supplier Quality and Reliability: Coordinate with quality for the evaluation and monitoring of supplier quality, reliability, and the supplier's ability to support required delivery schedules.
  • Cost Reduction and Efficiency Improvement: Develop strategies and identify opportunities to reduce cost, improve efficiency, and mitigate risk.
  • Supplier Development and Management: Manage and develop strategic/key suppliers.
  • Relationship Building: Develop and maintain strong working relationships with suppliers, customers, and internal stakeholders.
  • Task Prioritization and Management: Prioritize tasks as assigned or identified.
  • Team Collaboration: Participate in teaming arrangements and strategic marketing alliances between company and outside sources.
  • Stakeholder Representation: Ensure that all internal stakeholder interest is accurately and thoroughly represented during pre-award and subcontract execution.
  • Subcontract Negotiation and Administration: Negotiate and coordinate basic awards, additions, deletions, or modifications to subcontracts.
  • Subcontract Status and Compliance: Prepare and disseminate information regarding subcontract status, compliance, modification, deviation, negotiation, and termination.
Requirements
  • Education and Training: Must have a high school diploma or GED with at least 20 years of related experience or a bachelor's degree with 15 years of experience or a master's degree with 10 years of experience preferred. Degree must be from an accredited college or university, or equivalent experience.
  • Minimum Requirements: 10 years of experience in Business Administration or a related discipline. Experience issuing and managing subcontracts, in a highly technical environment, under Prime contract awards. Experience supporting commercial and U.S. Government requirements preferably in support of U.S. Department of Defense (DOD), National Aeronautics and Space Administration (NASA), and/or Department of Energy (DOE) programs.
  • Desirable Qualifications: Master's Degree in either Business, Global Supply Chain, Engineering Management, or Project Management. Experience working in an U.S. Government approved contractor purchasing system. Negotiating skills with multi-million-dollar Subcontracts. Strong working knowledge and experience administering government-funded contracts/subcontracts in compliance with Other Transaction Authority (OTA). Minimum of 1 year of experience with SAP or related business application software. Experience conducting oral presentations. Knowledge of Earned Value Management Systems (EVMS). Supply Chain risk mitigation and change management experience.