Executive Assistant to CEO

4 days ago


Needham, Massachusetts, United States Oram Cybersecurity Advisors Full time
Job SummaryORAM Cybersecurity Advisors is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the CEO. This role combines the traditional functions of an Executive Assistant with those of a Personal Assistant, requiring a dynamic individual who can manage professional and personal tasks with discretion and professionalism.Key Responsibilities
  • Act as the point of contact among executives, employees, clients, and other external partners.
  • Manage information flow in a timely and accurate manner, ensuring the CEO's involvement in priority matters.
  • Manage executives' calendars, arrange meetings, and organize scheduling including travel arrangements and itinerary planning.
  • Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO.
  • File and retrieve documents and reference materials.
  • Conduct research, collect and analyze data to prepare reports and documents.
  • Manage and oversee the CEO's personal commitments including travel arrangements, personal appointments, family engagements, and other personal tasks.
  • Handle confidential documents ensuring they remain secure.
  • Prepare financial statements, reports, memos, invoices letters, and other documents.
  • Handle basic bookkeeping tasks.
  • Facilitate internal communication by distributing internal announcements, coordinating meetings, and hosting visiting executives.
  • Take meeting minutes, accurately enter notes, and distribute them.
  • Oversee projects and follow up on impending deadlines.
  • Attend meetings and events as the CEO's representative when necessary.
Requirements
  • Proven experience as an Executive Assistant, Personal Assistant, or similar role with a track record of effectively supporting senior executives.
  • Experience in managing multiple priorities, administrative coordination, and logistics.
  • Well-organized, detail-oriented, ability to multi-task with great follow-up skills.
  • Strong written and verbal communication skills.
  • Exceptional ability to maintain discretion and confidentiality.
  • Proficiency in Microsoft Office Suite and experience with scheduling and communication tools.
  • Knowledge of office management systems and procedures.
Preferred Qualifications
  • Excellent organizational and time management skills.
  • Strong decision-making ability and attention to detail.
  • Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors.
  • Professional level verbal and written communications skills.
  • Ability to anticipate needs and act upon requests independently.
Work Environment

ORAM Cybersecurity Advisors provides quality IT services, solutions and consulting to small and medium sized businesses at a price they can afford. Whether they work from home or operate a multinational corporation, you will be a critical part in making sure our client networks are always operational. The individual will be working to support multi-platform, multi-site, 24x7 environments that include telephony, database, web, and application services.

Benefits
  • Competitive salary and benefits package.
  • Opportunities for growth and development within the company.
  • Exposure to industry leaders and cutting-edge technologies.
  • Dynamic and supportive work environment.


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