Program Administrator-SH563405

2 weeks ago

New York, United States Institute for Comm Living Full time
Job Overview

POSITION SUMMARY:

This leadership role is accountable for managing the administrative, operational, staffing, and clinical components of the program under general oversight. Key responsibilities encompass personnel management, financial operations, inventory oversight, client services, and ensuring the safety and well-being of both staff and clients. This includes the recruitment and training of personnel, directing staff activities, and the overall administration of the program.

KEY RESPONSIBILITIES:

Clinical Service Management:

  • Oversees clinical treatment services delivered to clients.
  • Facilitates supervision sessions with program personnel.
  • Conducts audits of case documentation to assess the quality of treatment strategies.
  • Leads staff meetings to discuss compliance, recreational programs, and additional topics.
  • Organizes meetings to support clients at high risk.
  • Reports incidents in a timely manner and completes required documentation.
  • Facilitates case conferences and clinical training sessions.
  • Initiates and engages in case discussions, ensuring staff receive essential training.
  • Performs other clinical responsibilities as assigned.

Personnel Direction and Supervision:

  • Establishes work schedules and monitors staff attendance.
  • Completes performance assessments and orientations for new hires.
  • Administers disciplinary measures and recommends terminations when necessary.
  • Oversees administrative recordkeeping and the maintenance of office equipment.
  • Conducts interviews and recommends candidates for employment.

Property Accountability Maintenance:

  • Ensures accountability for organizational property and authorizes supply and equipment purchases.
  • Conducts inspections of facilities to ensure compliance.

Quality Assurance Management:

  • Ensures program adherence to regulatory standards.
  • Coordinates with Quality Management for audit processes.
  • Reviews corrective action plans and oversees program evaluations.

Fiscal Oversight and Accountability:

  • Manages client rent payments and monitors occupancy levels.
  • Approves financial requests and purchase orders.

Community Relations Development:

  • Collaborates with funding organizations and advocates for mental health initiatives.
  • Maintains relationships with local officials and educates the community about mental health issues.
  • Engages with community organizations and other stakeholders.

Additional Responsibilities:

  • Inspects facilities and reports necessary repairs.
  • Manages facility maintenance and other job-related duties as assigned.

ESSENTIAL SKILLS AND QUALIFICATIONS:

  • Ability to lead a multi-disciplinary team and manage projects effectively.
  • Strong interpersonal and communication abilities.
  • Experience in risk assessment and delivering quality treatment services.
  • Proficiency in computer systems and Electronic Health Records (EHR).
  • Willingness to travel as required.

EDUCATION AND EXPERIENCE:

A Master's degree in Social Work, Psychology, or a related mental health field, along with professional mental health experience and supervisory experience. Bilingual in Spanish is preferred. NYS Licensure in a recognized mental health profession is also preferred.

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