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Program Administrator
2 months ago
POSITION SUMMARY:
This leadership role is accountable for managing the administrative, operational, staffing, and clinical components of the program under general oversight. Key responsibilities encompass personnel management, financial operations, inventory oversight, client services, and ensuring the safety and welfare of both staff and clients. This position also involves the recruitment and training of staff, directing team activities, and overall program administration.
KEY RESPONSIBILITIES:
Clinical Service Management:
- Oversees clinical treatment services delivered to clients.
- Facilitates supervision sessions with program personnel.
- Conducts reviews of case files to assess the quality of treatment strategies.
- Leads staff meetings to discuss compliance, recreational programs, and additional topics.
- Organizes meetings to support clients at high risk.
- Reports incidents in a timely manner and completes necessary documentation.
- Facilitates case conferences and clinical training sessions.
- Initiates and participates in case discussions and ensures staff receive essential training.
- Performs other clinical responsibilities as assigned.
Personnel Direction and Supervision:
- Establishes work schedules and oversees staff attendance.
- Conducts performance assessments and orientations for new hires.
- Implements disciplinary measures and recommends terminations when necessary.
- Manages administrative recordkeeping and the upkeep of office equipment.
- Conducts interviews and recommends candidates for employment.
Property Management:
- Ensures accountability for organizational property and authorizes supply and equipment purchases.
- Conducts inspections of facilities to ensure compliance.
Quality Assurance Leadership:
- Ensures program adherence to regulatory standards.
- Collaborates with Quality Management for audits.
- Reviews corrective action plans and provides oversight for program evaluations.
Financial Oversight:
- Manages client rent payments and monitors occupancy levels.
- Approves financial requests and purchase orders.
Community Engagement:
- Collaborates with funding organizations and advocates for mental health initiatives.
- Maintains relationships with local officials and educates the community on mental health issues.
- Engages with community organizations and other stakeholders.
Additional Responsibilities:
- Inspects facilities and reports necessary repairs.
- Oversees facility maintenance and performs job-related duties as assigned.
ESSENTIAL SKILLS AND QUALIFICATIONS:
- Proven ability to lead a multi-disciplinary team and manage projects effectively.
- Excellent interpersonal and communication skills.
- Experience in risk assessment and delivering high-quality treatment services.
- Proficient in computer applications and Electronic Health Records (EHR).
- Willingness to travel as required.
EDUCATION AND EXPERIENCE:
A Master's degree in Social Work, Psychology, or a related mental health field, along with professional mental health experience and supervisory responsibilities. Bilingual in Spanish is preferred. New York State Licensure in a recognized mental health profession is also preferred.
