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Executive Administrative Coordinator to CEO
2 months ago
Position: Executive Administrative Coordinator to the CEO
Salary: $80,000
Location: New York
Work Arrangement: Onsite Monday to Thursday, Remote on Friday
Type: Full-Time, Direct Hire
This role entails providing comprehensive administrative assistance to our CEO within a vibrant and fast-paced setting. The successful candidate will be adept at managing the CEO's priorities, demonstrating proficiency in various software applications, and coordinating effectively with colleagues across multiple departments.
Key Responsibilities:- Facilitate procurement, scheduling, planning, execution, and monitoring of meetings.
- Collaborate with internal and external stakeholders, including business partners and vendors.
- Manage all business and personal affairs of the CEO within the United States.
- Act as a communication bridge between the CEO and site personnel regarding operational procedures.
- Document meeting minutes, manage meeting schedules, and ensure timely updates.
- Provide administrative support to the New York office during the CEO's international engagements.
Education: Bachelor's degree preferred
Experience: Minimum of 5 years in an executive administrative support role, preferably in the real estate sector. Candidates with 3 years of experience may be considered based on exceptional interview performance.
- Self-motivated and resourceful with strong organizational capabilities.
- Ability to influence and maintain composure under pressure.
- Exceptional time management skills with a keen attention to detail.
- Outstanding written and verbal communication abilities.
- Proficient in Microsoft Excel, PowerPoint, and Outlook, with a willingness to learn new systems.
- Basic knowledge of accounting and finance is advantageous.
Experience supporting C-Suite executives is highly desirable. Candidates should possess project management skills, flexibility to adapt to organizational changes, and a professional demeanor. The ability to manage multiple tasks and prioritize independently is essential. Strong problem-solving skills and the capacity to maintain confidentiality are also required.
Company OverviewAppleOne is committed to fostering an inclusive workplace and providing reasonable accommodations for individuals with disabilities. We are an equal opportunity employer.
