Experienced Administrative Coordinator
1 week ago
The Commonwealth of Virginia is seeking a qualified candidate for the role of Administrative Coordinator at the Intermediate or Senior level. This position plays a crucial role in supporting vital healthcare initiatives.
Key Responsibilities:
The successful applicant will be responsible for a variety of administrative tasks, including but not limited to:
- Drafting and formatting manuscripts for scientific publications and creating presentation slides.
- Assisting in the preparation of grant proposals and clinical trial documentation.
- Managing incoming phone communications.
- Organizing and maintaining calendars for team members.
- Facilitating clinic preparation and appointment scheduling.
- Transcribing notes and correspondence from meetings and conferences.
- Prioritizing and managing incoming faxes and mail.
- Coordinating travel logistics and expense reimbursements.
- Supporting data entry and database management tasks.
- Monitoring inventory and ordering necessary supplies.
- Assisting in the organization of educational conferences.
- Updating and maintaining faculty curriculum vitae.
- Managing document scanning and organization.
Minimum Qualifications for Intermediate Administrative Coordinator:
- Education: High school diploma required; Bachelor's degree may substitute for experience.
- Experience: A minimum of four years in a medical office setting.
- Proficiency in Microsoft Office and strong computer skills are essential; familiarity with relevant software is preferred.
Minimum Qualifications for Senior Administrative Coordinator:
- Education: High school diploma required; Bachelor's degree may substitute for experience.
- Experience: A minimum of six years in a medical office setting.
- Proficiency in Microsoft Office and strong computer skills are essential; familiarity with relevant software is preferred.
This position is contingent upon project needs and funding availability. It is a non-exempt, benefited role. The Commonwealth of Virginia is committed to diversity and inclusion within its workforce and encourages applications from all qualified individuals.
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