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Program Administration Specialist

2 months ago

Portland, Oregon, United States Energy Infrastructure Partners LLC Full time
Position Overview

Program Administration Specialist - Hybrid office. Local candidates only. No paid relocation. No remote.

Company Overview

Energy Infrastructure Partners LLC (EIP) is a forward-thinking organization dedicated to enhancing resource efficiency, advancing renewable energy initiatives, promoting sustainability, and advocating for environmental justice. Our primary mission is to develop and implement innovative solutions that facilitate energy efficiency, support decarbonization efforts, establish electric vehicle infrastructure, and advance environmental justice initiatives for utilities and governmental bodies.

At EIP, we believe that genuine innovation stems from a profound understanding of our clients' needs and aspirations. By prioritizing the customer in our approach, we have achieved significant success in crafting practical, real-world solutions that positively influence daily life. This success is a testament to the unwavering commitment, diligence, and diverse perspectives cultivated within our outstanding team. We recognize that our strength lies in the collective intelligence of our diverse team members, who contribute unique insights and expertise, enabling us to address complex challenges with creativity and efficiency. Together, we are committed to building a sustainable future where resource efficiency, renewable energy, and environmental justice intersect to create a world that benefits everyone.

Role Responsibilities

Energy Infrastructure Partners LLC is currently seeking a Program Administration Specialist to support our mission by overseeing data collection, managing financial incentive processes, tracking and reporting, coordinating meetings, training sessions, special events, and facilitating special projects. In this capacity, you will play a crucial role in enhancing our energy efficiency initiatives by ensuring seamless administrative operations.

Key Objectives

Reporting to the Program Manager, the Program Administration Specialist will be instrumental in maintaining effective administrative processes that align with EIP's mission. Key objectives include:

  • Office Operations: Oversee the daily functions of the office, including inventory management, equipment maintenance, and facility oversight.
  • Scheduling and Meeting Coordination: Organize schedules, arrange meetings, and manage logistics for client, partner, staff, and other gatherings.
  • Meeting Facilitation: Schedule, coordinate, and prepare materials for meetings, document meeting minutes, and follow up on action items.
  • Data Oversight:
    • Maintain precise records of data related to program activities.
    • Manage financial incentive processes, ensuring timely and accurate disbursement in collaboration with accounting personnel.
    • Conduct data entry and quality control (QC) to guarantee data integrity.
    • Generate data files for reporting and analytical purposes.
  • Document Management: Organize and maintain essential documents, records, and files, ensuring they are easily accessible and systematically arranged.
  • Event Coordination: Plan and execute events, such as training sessions, workshops, and seminars, including logistics, content development, and attendee management.
  • Project Assistance: Provide administrative support for ongoing projects, including tracking progress, scheduling meetings, and preparing project-related documentation.
  • Communication Management: Handle phone inquiries, respond to general questions, and manage email correspondence.
  • Research Activities: Conduct research on various topics, compile information, and prepare reports or summaries.
  • Reporting: Prepare and present reports based on research findings.
Qualifications

Required:

  • Education: Bachelor's degree in a relevant field such as business administration, finance, or environmental studies.
  • Experience: 3+ years of experience in administrative roles, preferably in a program management context.
  • Communication Skills: Exceptional written and verbal communication skills, with the ability to articulate complex concepts clearly and concisely.
  • Organizational Skills: Strong organizational and project management abilities to efficiently plan and execute administrative tasks.
  • Technical Proficiency: Advanced skills in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
  • Passion: A genuine commitment to sustainable practices, environmental justice, community engagement, utility customer participation, and collaboration with partners.

Preferred:

  • Industry Knowledge: Familiarity with the utility sector, commercial and industrial clients, energy management programs, and/or partner dynamics.
  • Event Planning Experience: Proven experience in organizing and executing events, workshops, or educational programs.
  • CRM Familiarity: Knowledge of CRM software, such as Salesforce, HubSpot, or similar platforms, is advantageous.
What We Offer
  • A dynamic and inclusive work environment that fosters collaboration and professional development.
  • Exposure to innovative projects and technologies within the energy sector.
  • Competitive annual salary ranging from $60,000 to $80,000, commensurate with experience and qualifications.
  • Performance-based bonuses dependent on company and individual performance.
  • Paid vacation and sick leave.
  • Comprehensive health, life, dental, vision, and disability insurance options.
  • Employee assistance program for well-being support.
  • 401k retirement savings plan with employer matching.
Join Our Team

Become a vital part of Energy Infrastructure Partners LLC as a Program Administration Specialist, utilizing your organizational skills and dedication to sustainable practices to drive meaningful change. With a focus on resource efficiency, renewable energy, and environmental justice, you will play a significant role in our mission to create a sustainable future. Together, let’s work towards a world that benefits all.