Administrative Assistant

4 weeks ago

Rancho Cucamonga, California, United States Brookfield Properties Full time
Job Title: Administrative Assistant

At Brookfield Properties, we are seeking an experienced Administrative Assistant to join our team. The successful candidate will provide general administrative support to the mall management team, interacting with the general public, merchants, tenants, and other stakeholders.

Key Responsibilities:
  • Support the day-to-day management of the mall, including general office work such as file organization, fulfilling written requests, answering phones, and greeting guests.
  • Serve as the initial point of contact for customer, vendor, merchant, and tenant inquiries, requests, and complaints, while exhibiting a high level of customer service.
  • Perform high-level administrative work, such as creating spreadsheet tracker reports, organizing, scheduling, coordinating, compiling, and analyzing confidential business information.
  • Schedule meetings, conference calls, and appointments, coordinate food and handouts for meetings, as needed.
  • Assist in implementing property activities and events.
  • Prepare, maintain, and distribute mass written communication to retailers as directed.
  • Support and collaborate with the Mall Management team and may also provide administrative support to other departments, including but not limited to Accounting, Specialty Leasing, and Marketing.
  • Establish and maintain effective business relationships.
  • May direct or coordinate services such as repair and maintenance with in-house facility technicians or third-party vendors.
  • May manage and collect current Certificates of Insurance for Tenants and/or third-party vendors.
  • May operate as mall management office support person for localized computer software/hardware.
  • Other duties as assigned.
Qualifications:
  • High School Diploma or GED required.
  • 2 years of experience in an administrative support role.
  • Proficiency in Microsoft Office, including Outlook.
  • Highly organized and project-oriented.
  • Excellent business writing and verbal communication skills.
  • Quick learner, self-starter, and helps others achieve results.
Benefits:
  • Competitive compensation.
  • Medical, Dental, and Vision benefits starting on day one.
  • 401(k) Company matching.
  • 401(k) vests on day one.
  • Career development programs.
  • Charitable donation matching.
  • Generous Paid Time Off (vacation, personal holidays, paid sick time).
  • Paid Volunteer Hours.
  • Paid Parental Leave.
  • Family planning assistance, including IVF, surrogacy, and adoption options.
  • Wellness and mental health resources.
  • Pet insurance offering.
  • Childcare Assistance.
  • Commuter benefits.
  • A culture built on our values of Act with Integrity, Build Mutual Trust, Take Initiative, and Win Together.

We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.

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