Court Administrative Assistant
1 week ago
Court Administrative Assistant
Location:
Orange County Clerk of Courts
Category:
Clerical
Salary Grade:
$18.73
Job Type:
Full-time
Job Overview:
As a Court Administrative Assistant, you will be responsible for a diverse range of clerical and administrative tasks essential for the smooth operation of the Court. Your role will involve processing and maintaining court documents and associated payments, while also providing assistance to both internal and external clients.
Key Responsibilities:
In this position, you may be required to perform various duties, including but not limited to:
- Providing assistance to clients via phone, email, or in-person, addressing inquiries, resolving issues, and directing them to the appropriate department.
- Carrying out clerical tasks such as posting, faxing, filing, and stamping documents, as well as preparing hard copies of electronic files.
- Handling cashier responsibilities, including receiving and accounting for various forms of payment, such as cash, checks, and money orders.
- Evaluating bonds based on established criteria and processing payments accordingly.
- Maintaining and updating court files, ensuring the confidentiality and integrity of records.
- Administering required oaths and verifying the accuracy of work processes.
- Participating in cross-training initiatives to enhance knowledge and skills across different divisions.
- Performing routine data entry and other assigned tasks as necessary.
Minimum Qualifications:
To be considered for this role, candidates must possess:
- A High School Diploma or GED.
- At least one year of experience in customer service or clerical work, preferably in a legal environment.
Preferred Qualifications:
Ideal candidates may also have:
- Experience in a municipal setting.
- Relevant experience in a legal context, such as at a law firm or state attorney's office.
- A certificate in paralegal studies or an AA degree in a related field.
Technical Skills:
Successful candidates will demonstrate proficiency in:
- Using personal computers in a Windows environment, including MS Word, Excel, PowerPoint, and Outlook.
- Understanding courthouse procedures and legal terminology.
Working Conditions:
This position is primarily office-based, with no significant disagreeable working conditions. It is essential to maintain a professional demeanor and adhere to confidentiality standards regarding court records.
Physical Requirements:
Job functions may require:
- Constant sitting, speaking, and typing.
- Frequent standing and walking.
- Occasional lifting of up to 25 pounds.
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