Lead Court Clerk

4 months ago

Valley Center, United States Intertribal Court of Southern California Full time
Job DescriptionJob Description

Summary

The Intertribal Court of Southern California invites applications from qualified individuals interested in a Lead Court Clerk position. Under the supervision of the Chief Judge, the Lead Court Clerk has primary responsibility for all courtroom and/or legal document processing operations; to plan, organize and supervise the work of courtroom clerks and court bailiff; and to perform duties as assigned.

Duties

• Receive court filings, including but not limited to complaints, petitions, and motions

• Collect court fines, fees, and other monies and verify daily cash balance report

• Create and maintain case files, both electronic and manual

• Draft court-issued documents, including but not limited to orders, summons, and subpoenas

• Train and supervise Court Clerk I, Assistant Court Clerk and Court Bailiff

• Respond to inquiries from other employees, judges, attorneys, tribal representatives, and the general public in accordance with court rules and procedures and Member Tribe laws

• Maintain calendar of court proceedings

• Brief judges on case status in preparation for court hearings

• Prepare court reports reflecting case statistics

• Attend court hearings, operate recording system, administer witness oath, and take minutes

• Maintain case filing systems to assure all records are secure and retrievable

• Serve as appellate court clerk

• Copy, verify, and certify the validity of court documents when requested

• Serve as administrator for electronic case management system, FullCourt Enterprise

• Serve as administrator for Tribal Access Program (TAP)

• Prepare records on appeal

• Perform other duties as necessary to meet court needs

Skills and Qualifications

• Knowledge of court rules and procedures, both trial and appellate

• Knowledge of case management systems, both electronic and manual

• Knowledge of member tribal codes and membership documents

• Ability to interpret, explain, and apply codes, rules, and procedures

• Ability to prepare clear, concise, and accurate documents

• Ability to maintain the confidential nature of court records and proceedings

• Ability to communicate effectively, both verbally and in writing

• Ability to delegate tasks and manage employee workflow

• Ability to distinguish legal advice from legal information

• Professional manner and appearance appropriate for a court setting

• Ability to provide effective customer service

• Ability to work independently and manage a high-volume workload

• Proficient knowledge of modern office practices and equipment, including the use of computers with word processing and data spreadsheet software

• Ability to follow written and verbal instructions

• Ability to maintain effective working relationships with other employees, judges, attorneys, tribal representatives, and the general public

• Possess an Associate’s degree (A.A.) in a related field, or high school diploma/GED, and five years of experience as a court clerk, court services administrative assistant, paralegal, or legal assistant. Tribal experience is preferred. Equivalent experience will be considered.

Benefits

• Vacation Leave with pay (on accrual basis)

• Sick Leave with pay (on accrual basis)

• Holiday with pay

• 90% employer covered Medical, 100% Dental and Vision offered through group plans

• 401(k) contributions with 6% company match after 1 year of employment

Additional Information

• Possess and maintain a valid California driver’s license

• Provide proof of personal vehicle insurance

• Demonstrate willingness to travel (local travel using personal-owned vehicle is occasionally required, out-of-state travel is infrequently required)

• Submit to drug/alcohol screening

• Commit to completion of tribal court clerk training (basic and advanced level)

• Compensation: $26.00 per hour

• Hours: 40 hours per week (Monday through Friday 8:00 a.m. to 4:30 p.m.)

• Probationary period is 90 days from date of hire

• ICSC is located on the Rincon Indian Reservation in Valley Center, CA

• Indian preference: Native American preference will apply.

• Applicant must comply with the ICSC Covid-19 Vaccination Policy

To apply, submit the required documents below to Maria Maciel at mmaciel@intertribalcourt.org.

Required Documents:

• Your resume must support the experience described in this announcement

• If claiming Indian Preference, submit a Certificate of Indian Blood or lineage verification from your Tribe.

• Unofficial College Transcripts showing your degree awarded, and date conferred.

• Copies of any certifications listed on your resume.

• Cover Letter to resume: Cover letter providing your intent for employment and brief narrative of your qualifications or strengths for the position.

• Copy of State Driver’s License

Only complete applications will be considered.

 

 

 

 

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