Senior Administrative Coordinator
2 weeks ago
Location:
Omni Hotels & Resorts
At Omni Hotels & Resorts, we pride ourselves on delivering exceptional hospitality experiences that reflect the warmth and charm of our locations.
Our commitment to excellence is evident in our award-winning service and the unique opportunities we provide for our associates to grow and thrive in their careers.
We are dedicated to fostering a culture of empowerment and engagement, ensuring that our team members are equipped to deliver outstanding service to our guests.
Job Overview:
The Senior Administrative Coordinator plays a pivotal role in supporting the Executive Office and the General Manager by managing a variety of administrative tasks.
Key Responsibilities:
1. Provide comprehensive support to the General Manager, ensuring smooth operations.
2. Execute extensive administrative functions, including the preparation and distribution of reports and correspondence to corporate stakeholders.
3. Handle sensitive information with discretion, managing daily mail distribution and financial transactions.
4. Facilitate the approval process for various internal and external documents, ensuring timely and efficient routing.
5. Coordinate schedules for the Executive Committee, ensuring effective communication of appointments and messages.
6. Oversee guest relations, managing all external communications and maintaining detailed records of guest interactions.
7. Organize travel arrangements for VIPs, including reservations and logistics for meetings and events.
8. Maintain essential documentation, including licenses, permits, and insurance certificates.
9. Assist with financial reconciliations and manage communication devices for management staff.
10. Participate in associate engagement initiatives and contribute to team-building activities.
11. Ensure timely distribution of electronic leads to the sales team, managing various lead management systems.
Qualifications:
- A minimum of 3 years of relevant experience in an administrative role.
- Educational background: Associate Degree or equivalent.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
- Typing speed of at least 40 words per minute.
- Strong organizational skills and attention to detail.
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