Administrative Assistant Senior

4 days ago

Fort Worth, Texas, United States Lockheed Martin Corporation Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Assistant Senior to join our team at Lockheed Martin Corporation. As a key member of our Production Operations team, you will provide exceptional support to multiple directors, ensuring seamless execution of their schedules, meetings, and projects.

Key Responsibilities
  • Manage Director schedules and calendars, ensuring timely notification of schedule changes and updates.
  • Anticipate and coordinate schedule actions and changes to ensure efficient planning and execution.
  • Support the organization's business rhythm by managing updates, notifications, and communications to the team.
  • Prepare and coordinate Director meetings, ensuring all necessary materials and information are available.
  • Manage email accounts, ensuring timely response to sensitive information and requests.
  • Arrange international and domestic travel, as well as submit expense reports in a timely manner.
  • Coordinate visits for domestic and international visitors, ensuring seamless logistics and arrangements.
  • Create and update executive presentations using MS PowerPoint, ensuring high-quality visual aids and materials.
  • Interface with all levels of personnel, both internally and externally, to provide exceptional customer service and support.
  • Formalize office processes and streamline operations to improve efficiency and productivity.
Requirements
  • Experience with Microsoft Office Suite, including Teams, Outlook, Word, Excel, and PowerPoint.
  • Experience in managing emails, calendars, and schedules.
  • Experience in travel planning and reconciling expense reports.
  • Excellent written and verbal communication skills.
  • Ability to support multiple directors and senior managers.
  • Reconcile expense reports and arrange visits for domestic and international visitors.
  • Experience creating and updating executive presentations using MS PowerPoint.
  • Experience with meeting coordination, taking minutes, assigning actions, and seeing them to closure.
  • Ability to professionally interface with all levels of personnel.
  • Motivated and dependable.
  • Proactive organizational skills.
Benefits

Lockheed Martin Corporation offers a comprehensive benefits package, including medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, EAP, education assistance, parental leave, paid time off, and holidays.

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