Office Coordinator

2 weeks ago

Middletown, United States State of Connecticut Full time

Overview

Are you looking for a rewarding career with the State of Connecticut? This is an excellent opportunity to join our dynamic team.

The State of Connecticut is currently seeking an Office Coordinator to support the Legal Affairs Unit (LAU) in Middletown, CT.

WHAT WE OFFER

  • Explore our new initiatives
  • Join a recognized organization: 'Forbes' has acknowledged the State of Connecticut for its commitment to job growth, competitive benefits, and flexible work arrangements.
  • Opportunities for professional development and advancement.
  • A supportive work environment for all employees.
  • Eligibility for Public Service Loan Forgiveness after ten years of service.

POSITION DETAILS

  • This is a full-time position with a standard schedule of 40 hours per week, Monday through Friday, from 8:00 AM to 4:30 PM, with potential for remote work.
  • The LAU addresses the agency's legal requirements, including managing records requests, overseeing hearings, and handling agency regulations, legislative proposals, ethics issues, contracts, and litigation.

ABOUT OUR AGENCY

The Department of Emergency Services and Public Protection (DESPP) is dedicated to enhancing the quality of life for all citizens by providing a wide range of public safety services, training, regulatory guidance, and scientific services through enforcement, prevention, education, and advanced technology.

APPLICATION GUIDELINES

  • To be considered for this position, candidates must meet the minimum qualifications outlined in the job posting.
  • Ensure your application is complete and detailed prior to submission, as revisions cannot be made once submitted.
  • All application materials must be submitted by the specified deadline.
  • Selected candidates will be required to provide relevant documentation during the interview process.

JOB RESPONSIBILITIES

This role involves performing advanced office administration and secretarial support for a major program, including:

  • Document Preparation: Utilize electronic devices to format and produce a variety of documents, ensuring accuracy and adherence to proper grammar and punctuation.
  • File Management: Develop and maintain organized filing systems, including confidential files, and ensure all reference materials are current.
  • Correspondence: Draft complex letters and memoranda for managerial review.
  • Report Generation: Compile and analyze information from various sources to create detailed reports.
  • Interpersonal Communication: Act on behalf of management by interpreting policies and procedures, and assist in decision-making processes.
  • Meeting Coordination: Organize meetings, prepare materials, and document minutes.
  • Office Management: Oversee office operations, including budget preparation and staff training.

QUALIFICATIONS

  • Extensive knowledge of office management and administrative procedures.
  • Strong communication skills, both written and verbal.
  • Proficiency in office software and equipment.
  • Ability to manage multiple priorities effectively.

MINIMUM EXPERIENCE

Four years of experience in office support or secretarial roles, with at least one year in a supervisory capacity.

PREFERRED SKILLS

  • Experience with Microsoft Office Suite.
  • Strong customer service skills across various communication channels.
  • Familiarity with the Freedom of Information Act.
  • Experience with case management software.

CONCLUSION

The State of Connecticut is an equal opportunity employer and encourages applications from diverse backgrounds.

EMPLOYEE BENEFITS

As a State of Connecticut employee, you may be eligible for a comprehensive benefits package, including health and dental insurance, retirement plans, and paid leave.

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