Junior Facilities Operations Coordinator
1 week ago
Position Overview:
The Facilities Support Coordinator is tasked with serving as the primary contact for all facility-related inquiries and issues. This role is crucial in ensuring that all facility assets comply with both business and legal standards.
Key Responsibilities:
- Oversee the creation of Purchase Requests (PR) and Purchase Orders (PO), as well as manage the invoicing process through the designated procurement system.
- Exercise discretion in making minor purchases as needed.
- Manage and supervise both soft and hard services, collaborating closely with local landlords, building management, site personnel, and facility vendors.
- Conduct stakeholder management meetings and maintain comprehensive site records and documentation.
- Handle facility requests and assist the facilities team with various projects, reporting, and program management.
- Support energy efficiency and waste reduction initiatives by providing monthly updates and tracking progress.
Training and Support:
- Facilitate access to, and training on, facility equipment for staff members.
- Provide additional support for front-of-house services, including visitor management and incoming phone call handling.
- Conduct site inductions and manage office mail and courier services.
- Oversee access control arrangements and order office supplies as necessary.
- Coordinate the booking and setup of meeting rooms, ensuring that office and café consumables are adequately stocked.
- Manage site notices, signs, and certificates, while assisting the Facilities Specialist or Manager as required.
Safety and Compliance:
- Support the site’s safety protocols by assisting regional Health, Safety, and Environmental (HSE) management.
- Report non-compliance issues and monitor the restocking of first aid supplies.
- Maintain and communicate HSE and emergency information to first-time visitors, and assist with evacuation or shelter-in-place procedures.
Qualifications:
- A high school diploma or equivalent is required.
- Strong literacy, numeracy, and IT skills, particularly in Microsoft Office, are essential.
- A minimum of three years' experience in a facility support role, or five years in a related corporate environment, hospitality services, or other facilities-related disciplines is preferred.
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