Operations Coordinator

6 days ago

Cambridge, Massachusetts, United States emaids of phoenix Full time
Operations Assistant Role

We are seeking a detail-oriented Operations Assistant to support the daily operations of our company. The ideal candidate will assist with administrative tasks, manage workflow, and ensure efficient operations. This role requires strong organizational skills, the ability to multitask, and a proactive approach to problem-solving.

Key Responsibilities:

Administrative Support:
Provide general administrative support, including scheduling meetings, managing calendars, and handling correspondence

Data Management:
Maintain and update records, databases, and files to ensure accurate and organized information

Process Improvement:
Assist in streamlining processes and improving operational efficiency by identifying areas for improvement

Coordination:
Coordinate with different departments to ensure seamless operations and timely completion of tasks

Inventory Management:
Monitor and manage inventory levels, place orders, and track shipments to ensure adequate supplies are maintained

Report Generation:
Prepare and distribute regular reports on operational metrics, including performance, inventory, and workflow efficiency

Customer Service:
Respond to customer inquiries, process orders, and resolve issues to maintain a high level of customer satisfaction

Support for Projects:
Assist in the planning and execution of company projects, including research, data collection, and coordination of resources

Compliance:
Ensure all operations comply with company policies and industry regulations

Required Skills:

Organizational Skills:
Strong ability to manage multiple tasks, prioritize workloads, and maintain attention to detail

Communication:
Excellent verbal and written communication skills for effective interaction with team members and external partners

Problem-Solving:
Ability to identify issues and provide solutions in a timely and efficient manner

Technical Proficiency:
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management and inventory software

Time Management:
Ability to meet deadlines and manage time effectively in a fast-paced environment

Adaptability:
Flexibility to handle changing priorities and adapt to new processes and technologies

Requirements:

Education:
High school diploma or equivalent required; associate or bachelors degree in business administration or a related field is preferred

Experience:
At least 1-3 years of experience in an administrative or operations role, preferably within a fast-paced environment

Technical Knowledge:
Familiarity with basic accounting principles and experience with CRM or ERP systems is a plus

Language:
Proficiency in English is required; additional language skills are a plus

Physical Requirements:
Ability to lift and move items up to 25 pounds as needed

Benefits:

Competitive Salary:
A compensation package that reflects your skills and experience

Health Benefits:
Comprehensive health, dental, and vision insurance coverage

Paid Time Off:
Generous PTO, including vacation days, sick leave, and holidays

Retirement Plan:
Access to a retirement savings plan with company matching contributions

Career Growth:
Opportunities for professional development and career advancement within the company

Employee Discounts:
Discounts on company products and services

Work-Life Balance:
Supportive work environment with a focus on work-life balance

  • Operations Coordinator

    3 weeks ago

    Cambridge, Massachusetts, United States Beacon Hill Full time

    Operations and Events Coordinator Job DescriptionWe are seeking a highly organized and detail-oriented Operations and Events Coordinator to join our team at Beacon Hill. As a key member of our operations team, you will be responsible for coordinating various operational duties, managing student events, and providing administrative support to our leadership...

  • Operations Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States emaids of phoenix Full time

    Operations Assistant Job DescriptionWe are seeking a detail-oriented Operations Assistant to support the daily operations of our company. The ideal candidate will assist with administrative tasks, manage workflow, and ensure efficient operations.Key Responsibilities:Administrative Support: Provide general administrative support, including scheduling...

  • Operations Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States Axiom Learning Full time

    Job OverviewAxiom Learning is a dynamic education startup dedicated to empowering students of all ages to find happiness and success. We are seeking a motivated and growth-oriented Operations Coordinator who embodies a willingness to learn and collaborate with a dynamic team.Key ResponsibilitiesEnsure company records and filings are maintained effectively...

  • Operations Coordinator

    1 month ago

    Cambridge, Massachusetts, United States Axiom Learning Full time

    Job OverviewAxiom Learning is a dynamic education startup dedicated to empowering students of all ages to find happiness and success. We are seeking a highly motivated Operations Coordinator who embodies a growth-oriented mindset and values creativity, initiative, and a willingness to learn.In this role, you will contribute to streamlining our business...

  • Financial Operations Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States Beacon Hill Full time

    Financial Operations CoordinatorAre you a detail-oriented and organized administrative professional looking for a part-time opportunity? We have an exciting role for a Financial Operations Coordinator to join our team at Beacon Hill. Responsibilities:• Manage day-to-day financial transactions and maintain accurate recordsReconcile expenses, process expense...

  • IT Support Operations Coordinator

    4 weeks ago

    Cambridge, Massachusetts, United States Harvard University Full time

    Job Title: IT Support Operations CoordinatorHarvard University is seeking a highly skilled IT Support Operations Coordinator to join our team. As a key member of our Technology Support Services (TSS) team, you will provide timely, high-quality IT support to our community members.Responsibilities:Manage a work queue of complex, high-priority internal and...

  • HR Operations Coordinator

    4 weeks ago

    Cambridge, Massachusetts, United States Apex Systems Full time

    Job Title: HR Operations CoordinatorApex Systems is seeking a highly organized and detail-oriented HR Operations Coordinator to join our team. As a key member of our HR department, you will be responsible for ensuring efficient inventory management, facilitating onboarding, maintaining employee records, and supporting workspace and contract workforce...

  • IT Support Operations Coordinator

    3 weeks ago

    Cambridge, Massachusetts, United States Harvard University Full time

    Job Title: IT Support Operations CoordinatorHarvard University is seeking a highly skilled IT Support Operations Coordinator to join our team. As a key member of our Technology Support Services (TSS) team, you will provide timely, high-quality IT support to our community members.Responsibilities:Manage a work queue of complex, high-priority internal and...

  • Nurse Operations Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States ProPivotal Full time

    Nurse Operations Coordinator OpportunityProPivotal is seeking a skilled Nurse Operations Coordinator to supervise clinical operations on nursing floors in the absence of the Nurse Manager and/or Director of Nursing. This role involves making clinical rounds to ensure high-quality nursing care, supporting charge nurses, and collaborating with healthcare...

  • Financial Operations Coordinator

    5 days ago

    Cambridge, Massachusetts, United States Le Meridien Boston Cambridge Full time

    Financial Operations CoordinatorAt Le Meridien Boston Cambridge, we are seeking a highly organized and detail-oriented Financial Operations Coordinator to join our team. As a key member of our finance department, you will be responsible for assisting the Controller in directing the financial activities of the hotel, safeguarding assets, and preparing all...

  • Machine Shop Operations Coordinator

    2 months ago

    Cambridge, Massachusetts, United States Draper Full time

    Job SummaryThe Machine Shop Operations Coordinator plays a critical role in supporting the day-to-day operations of the machine shop at Draper. This individual will work closely with the Machine Shop Supervisor to ensure the smooth execution of work from receipt to delivery.Key ResponsibilitiesProcess incoming work requests and procure necessary files and...

  • Machine Shop Operations Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States Draper Labs Full time

    Job Summary: The Machine Shop Operations Coordinator will support all general machine shop operations, communicating effectively with teammates and internal and external customers. This individual will work closely with the Machine Shop Supervisor to process incoming work requests, procure files/materials, track job status, and facilitate the smooth...

  • Machine Shop Operations Coordinator

    4 weeks ago

    Cambridge, Massachusetts, United States Draper Full time

    Job SummaryThe Machine Shop Coordinator plays a vital role in supporting the general machine shop operations at Draper. This individual will work closely with the Machine Shop Supervisor to process incoming work requests, procure necessary materials, track job status, and ensure the smooth execution of work from receipt to delivery.Key...

  • Machine Shop Operations Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States Draper Full time

    Job SummaryThe Machine Shop Coordinator plays a crucial role in supporting the general machine shop operations at Draper. This individual will work closely with the Machine Shop Supervisor to ensure the smooth execution of work from receipt to delivery. The ideal candidate will have knowledge of general machine shop fabrication practices and processes, as...

  • Facilities Operations Coordinator

    4 weeks ago

    Cambridge, Massachusetts, United States TEKsystems Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Facilities Coordinator to join our team at TEKsystems in Cambridge, MA. As a key member of our Facilities Services team, you will be responsible for providing exceptional support to our clients and ensuring the smooth operation of our facilities.Key Responsibilities:Provide administrative...

  • Facilities Operations Coordinator

    1 month ago

    Cambridge, Massachusetts, United States TEKsystems Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Facilities Coordinator to join our team at TEKsystems. As a key member of our facilities team, you will be responsible for ensuring the smooth operation of our office spaces, including maintenance, procurement, and daily inspections.Key ResponsibilitiesProvide facilities services to ensure...

  • Project Coordinator

    4 weeks ago

    Cambridge, Massachusetts, United States Randstad Life Sciences US Full time

    Project Coordinator - Portfolio Operations & GovernanceJoin our team at Randstad Life Sciences US as a Project Coordinator - Portfolio Operations & Governance. In this role, you will be responsible for managing governance meetings for cross-functional stakeholders, including all process and communications with study teams and executive leadership to gain...

  • Financial Operations Coordinator

    4 weeks ago

    Cambridge, Massachusetts, United States ProPivotal Staffing Full time

    Financial Administrative AssistantThis is a fantastic opportunity to join a well-known university, with potential for the position to become permanent if you're the right fit. They are the leader in global poverty alleviation and inclusive design, offering innovative academic and research programs that make a real-world impact.Key Responsibilities:Manage...

  • Event Operations Coordinator

    3 weeks ago

    Cambridge, Massachusetts, United States Proprietors of the Cemetery of Mount Auburn Full time

    Event Operations TechnicianAt Proprietors of the Cemetery of Mount Auburn, we are seeking a highly organized and detail-oriented Event Operations Technician to join our team. As an Event Operations Technician, you will play a critical role in ensuring the smooth execution of funeral events, catered receptions, artistic performances, staff meetings, and other...

  • Administrative Coordinator

    1 month ago

    Cambridge, Massachusetts, United States Integration International Inc. Full time

    {"title": "Administrative Assistant", "description": "Job SummaryWe are seeking a highly organized and efficient Administrative Assistant to provide comprehensive support to our team at Integration International Inc.The ideal candidate will be adept at managing complex calendars, proficient in handling Concur expenses, and skilled in coordinating travel...