Administrative Professional

1 week ago

Boulder, Colorado, United States The National Renewable Energy Laboratory (NREL) Full time
Job Title: Administrative Associate - Business Support

We are seeking an experienced Administrative Associate to join our team at the National Renewable Energy Laboratory (NREL) in Boulder, Colorado. As a key member of our Business Support team, you will provide administrative support to the Water Power Technology Validation Group Manager and the individuals and teams within this group.

Job Duties:
  • Assist the Business Support team lead and other Business Support team members as needed.
  • Purchase card ordering and reconciliation.
  • Meeting and event planning and scheduling, including coordination and logistics for on-site and potentially off-site meetings as well as webinars.
  • New Employee onboarding.
  • Working with Recruiting to input positions and schedule new hire interviews.
  • Coverage of reception desk for lunches, breaks, and PTO.
  • Interfacing with outside entities and individuals including subcontractors, vendors, speakers, and others as needed.
  • Processing work orders, move forms, and visitor approvals.
  • Working in numerous online administrative tools.
  • Coordinating foreign and domestic travel including submitting requests, tracking approvals, reserving airfare, lodging, and rental cars, and processing expense reports.
  • Campus tour coordination and scheduling.
  • Purchase orders, requisitions, and invoice processing.
  • Composing and editing letters, documents, and presentations.
  • Assisting with publication preparation and documentation.
  • Work with a wide variety of day-to-day issues and work styles.
  • Strong customer service skills.
  • Operate in a fast-paced and dynamic environment.
  • Excellent communication, organizational, interpersonal, and multi-tasking skills.
  • Team collaboration skills.
  • Other duties as assigned.
Requirements:
  • High School Diploma or equivalent and 1 or more years of experience or equivalent relevant education/experience.
  • Relevant Associate's Degree or certification program of comparable scope or equivalent relevant education/experience.
  • Solid knowledge of the job.
  • Substantial understanding of general aspects of the job with a broad understanding of the detailed aspects of the job.
  • Intermediate skills in applicable software packages and office equipment.
  • Basic project administration skills.
  • Ability to prioritize work.
  • Proficient in written and verbal communications.
  • Very good team and interpersonal skills.
Preferred Qualifications:
  • Experience performing business support functions.
  • Understanding of the general and detailed aspects of the business support activities, and their practical applications to problems and situations ordinarily encountered.
  • Experience with applicable software packages and office equipment.
  • Knowledge of specific principles, procedures, and practices related to supported fields and disciplines.
  • Experience with Microsoft SharePoint, Oracle Business Suite, Workday, Concur, and/or other online software and tools.
  • Experience with webinars and other long-distance collaboration software and hardware.
  • Demonstrated ability to work as part of a team.
  • Work well under pressure when necessary.
  • Understand and maintain confidentiality.
  • Proficient in written and verbal communications.
Benefits:

NREL offers a comprehensive benefits package, including medical, dental, and vision insurance; short- and long-term disability insurance; pension benefits; 403(b) Employee Savings Plan with employer match; life and accidental death and dismemberment (AD&D) insurance; personal time off (PTO) and sick leave; paid holidays; and tuition reimbursement.

NREL employees may be eligible for, but are not guaranteed, performance-, merit-, and achievement-based awards that include a monetary component.

Some positions may be eligible for relocation expense reimbursement. Limited-term positions are not eligible for long-term disability or tuition reimbursement.

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