Office Administrator

4 days ago


Boulder, Colorado, United States AQ Property Solutions Full time
Job Title: Office Manager

AQ Property Solutions LLC is seeking a highly skilled and experienced Office Manager to join our team. As a key member of our administrative team, you will be responsible for overseeing the day-to-day operations of our office, ensuring seamless communication and collaboration with our staff, vendors, and clients.

Key Responsibilities:
  • Manage relationships with vendors, service providers, and customers, ensuring timely payment of invoices.
  • Coordinate meetings, appointments, and events, and maintain office policies and procedures.
  • Identify and implement systems to increase efficiency within the office and operations.
  • Manage office services, including correspondence, filing systems, and supply requisitions.
  • Allocate tasks and assignments to staff members and monitor their performance.
  • Ensure top performance of office staff by providing coaching, guidance, and training.
  • Stay updated on software, technical, and professional knowledge by attending workshops, joining associations, and building networks.
  • Prepare annual budget for the office, plan expenditures, and analyze variances.
  • Evaluate and manage staff performance, recruit and select office staff, and organize orientation and training.
  • Design and implement filing systems, ensure security and confidentiality of data, and oversee adherence to office policies and procedures.
  • Coordinate schedules, appointments, and bookings, and monitor and maintain office supplies and inventory.
  • Handle customer inquiries and complaints, and maintain a safe and secure working environment.
Requirements:
  • Minimum 5 years of administrative experience, preferably in office management.
  • Strong organizational, planning, and communication skills.
  • Ability to work independently with little supervision.
  • Conflict management skills and attention to detail.
  • Excellent written and verbal communication skills.
Benefits:
  • Paid Time Off (Vacation, Sick & Public Holidays)
  • Great fun work environment
  • Healthcare and other company benefits available in the coming year.

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