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Administrative Assistant

2 months ago

University Buffalo NY, United States The Community Action Organization of Western New York Inc Full time
Job Summary

The Community Action Organization of Western New York, Inc. is seeking a highly skilled and experienced Executive Assistant to provide comprehensive support to the Executive Vice-President and Chief of Education. This is a critical role that requires exceptional organizational, communication, and interpersonal skills.

Key Responsibilities
  • Provide high-level administrative support, including managing calendars, coordinating travel arrangements, and preparing correspondence.
  • Manage and maintain confidential and sensitive information, ensuring the highest level of discretion and professionalism.
  • Coordinate and facilitate meetings, events, and other activities, ensuring seamless execution and follow-through.
  • Develop and maintain effective relationships with internal and external stakeholders, including staff, community members, and partners.
  • Assist with budgeting, financial management, and other administrative tasks as needed.
  • Supervise and support Head Start/EHS program secretaries, providing guidance and training as required.
Requirements
  • Associate's degree or equivalent in Secretarial Science or Business, or equivalent experience.
  • Minimum 2 years of progressively responsible secretarial experience, with a focus on executive support.
  • Excellent communication, organizational, and interpersonal skills.
  • Proficiency in MS Office, including Word, Excel, and PowerPoint.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Strong attention to detail and ability to prioritize tasks effectively.
Preferred Qualifications
  • Bachelor's degree in Business Administration or related field.
  • Experience working in a non-profit or community-based organization.
  • Knowledge of Head Start/Early Head Start programs and policies.
  • Ability to work in a fast-paced environment and adapt to changing priorities.
What We Offer
  • A competitive salary and benefits package.
  • A dynamic and supportive work environment.
  • Opportunities for professional growth and development.