Office Assistant II
2 days ago
We are seeking a highly organized and detail-oriented Office Assistant II to join our team at Poway Unified School District. As an Office Assistant II, you will provide diversified clerical support to an office with District-wide operations and programs.
Key Responsibilities:- Perform diversified clerical support duties requiring an understanding of the operations, procedures, and functions of an assigned office or school site.
- Assist in assuring smooth and efficient office operations.
- Serve as receptionist and answer telephones; take and relay messages as appropriate; direct calls to appropriate personnel; greet and assist visitors; respond to inquiries and explain school and District policies and procedures.
- Maintain various office and departmental records and files such as student cumulative records; sort and file materials according to established procedures.
- Input a wide variety of information into assigned computerized database and generate a variety of reports and lists; request or provide information as necessary to assure completeness and accuracy.
- Compose routine correspondence independently or from oral instructions; type letters, reports, memoranda, requisitions, and other materials from straight copy, rough drafts, or oral instructions; proofread and verify accuracy and completeness of documents.
- Communicate with other departments, District staff, and outside organizations regarding office operations, activities, policies, and procedures and student information; prepare and coordinate schedules and calendars as directed including site facilities use, noon duty staff, and parent volunteers.
- Participate in various attendance-related duties as assigned by the position; contact parents and guardians to verify absences; prepare and maintain attendance and absence reports and lists according to established procedures; issue readmits to students.
- Participate in student registration activities as assigned by the position; assist parents with proper completion of forms; enroll and drop students as appropriate; assure emergency cards are completed and up-to-date; enter student information into computerized student information system.
- Assist teachers with preparing classroom materials; duplicate, collate, staple, bind, and laminate various materials.
- Maintain inventory levels of office and classroom supplies; requisition supplies in accordance with established guidelines; monitor budget expenditures as assigned by the position.
- Receive, sort, and distribute incoming mail; organize staff mailboxes; prepare and distribute informational packets and bulk mailings as directed.
- Review records according to program guidelines to assure continued eligibility of program participants; receive and verify applications for program services such as bus passes; receive and review applications to assure compliance with program guidelines; recommend eligible program participants.
- Administer routine first aid to students and staff as assigned by the position; dispense medication according to physician instructions and District policy; notify parents of ill or injured students as needed.
- Collect and account for various monies and fees for assigned office; issue receipts according to established procedures; maintain related records.
- Operate a variety of office equipment including a copier, fax machine, calculator, typewriter, and a computer; arrange for repairs of equipment as directed.
- Train and provide work direction and guidance to student assistants.
- Assist in the coordination of special events and meetings.
- Perform related duties as assigned.
- Graduation from high school and a minimum of one year of full-time general clerical experience involving frequent public contact.
- Knowledge of modern office practices, procedures, and equipment.
- Basic terminology, processes, and operations of assigned office.
- Operation of a computer and assigned software.
- Record-keeping and filing techniques.
- Telephone techniques and etiquette.
- Basic report preparation techniques.
- Proper methods of storing equipment, materials, and supplies.
- Correct English usage, grammar, spelling, punctuation, and vocabulary.
- Interpersonal skills using tact, patience, and courtesy.
- Applicable laws, codes, rules, and regulations.
- Oral and written communication skills.
- Basic math.
- Retirement - CalPERS
- Holidays - 16 paid holidays per year (based on 12-month employment contract)
- Vacation - Starting at 12 days per year for 12-month employees, increasing with length of service
- Sick Leave - 12 paid sick days per year (for 12 working months)
- Medical and Prescription Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- Travel Insurance
- Flexible Spending Accounts
- Wellness/Mental Health Benefit
- Flexible Benefit Plan Options
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