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Grants Management Systems Administrator

2 months ago

New York, New York, United States Trinity Church Wall Street Full time
Job Summary

The Grants Management System Administrator plays a critical role in the Philanthropies team at Trinity Church Wall Street. This position is responsible for the administration of and training in Fluxx, Trinity's grantmaking database, as well as ensuring compliance with legal and ethical requirements for Trinity's grantmaking.

Key Responsibilities
  • Manage the grants database, maintaining data integrity and identifying process improvements to ensure smooth grantmaking operations.
  • Train staff and create reference training materials for staff and grantees.
  • Respond to incoming requests from Philanthropies staff, including elevated grantee support issues.
  • Provide expert advice and translate grant processes, policies, and procedures into practice.
  • Design and manage data collection for monitoring and learning with evaluation staff.
  • Lead/oversee weekly meetings with consultant developers.
Grants Review and Support
  • Review grant records for completeness and conduct due diligence and grant structuring.
  • Process and generate award emails and grant agreements.
  • Coordinate grant payments.
  • Manage the completion and closure of grants.
Internal Engagement and Team Culture
  • Work closely with Philanthropies program staff and other departments at Trinity Church.
  • Ensure all work is approached with rigorous execution and the highest standards of ethics, aligned with Trinity's core values.
  • Adhere to confidentiality rules and all other Trinity policies, procedures, and rules.
  • Perform all duties in a manner that promotes Trinity's mission and core values.
Requirements
  • Experience with grants database programs such as Fluxx, Blackbaud, or foundationConnect is essential.
  • Experience with relational databases, forms, report creation, APIs, and related integration tools.
  • Demonstrated technical project management skills, including experience managing developers.
  • Ability to maintain a realistic balance among multiple priorities and work independently on project management.
  • Effective communication of technical concepts in easy-to-understand training materials.
  • Excellent interpersonal skills allowing the candidate to work graciously and effectively with all levels of internal and external stakeholders.