Operations Coordinator

4 days ago

New York, New York, United States Counseling in Schools Full time
Job Summary

Counseling In Schools is seeking a highly organized and detail-oriented Operations Coordinator to join our team. The ideal candidate will have a strong background in operations management and excellent communication skills.

Key Responsibilities

  • Assist with the management of daily operations, including coordinating with various departments to ensure smooth operations
  • Exhibit proactive communication and manage communications and correspondence between different departments and external parties
  • Meet/exceed the COO's expectations by understanding, anticipating and meeting varied administrative needs
  • Create and maintain comprehensive databases, reports, and spreadsheets on organizational metrics, financials, and other related information
  • Assist COO with the development, implementation and coordination of operational procedures and policies to increase organizational efficiency and accuracy
  • Monitor and analyze departmental performance metrics and develop strategies to improve operations
  • Prepare operational reports and documents
  • Identify areas where improvements can be made in the organization, and contribute to innovation in operational processes
  • Represent COO with a high level of professionalism to outside constituents and internal departmental staff
  • Keep COO abreast of items that arise during the day, while executing good judgment regarding level of urgency
  • Manage and maintain COO calendar to ensure no conflicts or issues arise
  • Prioritize and take action with minimal direction and good judgment
  • Assist with the management of vendor relationships, including negotiating contracts and managing service delivery scheduling
  • Develop and manage operational budget
  • Accurately process expense reports on a weekly basis for COO
  • Prepare in advance for meetings including document preparation and distribution, audio visual needs if required, establish Google Meets/Zoom links and ensure attendees are accounted for
  • Perform accurately and within established deadlines general administrative duties
  • Answer and return all phone calls and emails in a professional and timely manner.
  • Provide backup administrative support to other executives and/or their assistants as needed
  • Assists with other duties as directed by COO

Requirements

  • Ability to report to our main office for a full-time position in midtown NYC (5 days per week)
  • Must be able to travel within NYC as needed

Benefits

  • Paid Time Off (PTO): 30 plus days of PTO plus paid holidays which allows you to recharge and return to work refreshed and motivated.
  • Health Care Coverage: We understand the importance of your health and well-being. As part of our commitment, we provide a fully company-sponsored plan as well as other options for comprehensive healthcare coverage that includes medical, dental, and vision benefits, ensuring that you and your family have access to quality healthcare when needed.
  • Transit Check Program: To make your daily commute more convenient and cost-effective, we provide a transit check program that allows you to cover transportation expenses using pre-tax dollars. This benefit contributes to a greener and more efficient commute.
  • 401(k) Plan: Planning for your future is essential. Our 401(k) plan enables you to save for retirement while benefiting from company contributions, ensuring financial security in your later years.
  • Life Insurance: Your peace of mind is paramount. We offer life insurance coverage to provide financial support for your loved ones in the event of unforeseen circumstances, demonstrating our commitment to your family's well-being.
  • Referral Bonuses: We all have friends in our field of work. Refer a friend or colleague to work at CIS and receive a bonus once they join our team

**Benefits are subject to change.


Compensation: Salary - $55,000 - $65,000, commensurate with experience

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