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Executive Assistant

2 months ago

Princeton, New Jersey, United States PeopleShare Full time
Job Summary

We are seeking a highly skilled and organized Executive Assistant to join our team at PeopleShare. As an Executive Assistant, you will provide administrative support to our senior management team, ensuring the smooth operation of our business.

Key Responsibilities
  • Administrative Support: Provide administrative assistance to the senior management team, including managing schedules, coordinating meetings, and preparing agendas and papers.
  • Communication: Serve as a liaison between the senior management team and internal and external contacts, ensuring effective communication and building strong relationships.
  • Project Management: Manage projects and events, taking ownership of the end-to-end process, and coordinating with relevant stakeholders.
  • Documentation: Support the senior management team with highly confidential matters and documentation, as appropriate.
  • Email Management: Proactively manage email communications, ensuring that urgent emails are promptly responded to and actioned in the senior management team's absence.
  • Team Coordination: Coordinate team activities, including maintaining and managing schedules, and acting as the key contact point for the senior management team and team.
  • General Administration: Perform general administrative duties, including processing invoices, scanning, and mail.
Requirements
  • Research and Reporting: Conduct research and create reports or presentations as required.
  • Software Proficiency: Proficient in all software packages, including Word, Excel, and PowerPoint.
  • Industry Experience: Previous professional services and/or banking sector experience is highly desirable.
  • Organizational Skills: High level organizational skills and exceptional attention to detail are essential.