Administrative Assistant

1 week ago


Riverview, Florida, United States Career Match Solutions Full time
Job Summary

We are seeking a highly organized and detail-oriented Receptionist to join our team at Career Match Solutions in Aberdeen. As a key member of our WIC team, you will provide exceptional customer service, administrative support, and technical assistance to our clients and staff.

Key Responsibilities
  • Provide services to the entire Local Agency service area, including assisting case managers with appointment reminders and cancellations.
  • Answer and route telephone calls, greet and direct visitors to provide requested information or services.
  • Retrieve office voice messages and route to appropriate person, as needed.
  • Check participants into WIC-IT screen and scan in medical and other documents.
  • Send out mailings and faxes as requested.
  • Review routine forms, documents, or materials to check for errors and verify completeness.
  • Electronically file and retrieve a variety of materials to maintain records.
  • Collaborate with the WIC Team to maintain the Resource Referral List.
Requirements
  • Provide services for the entire Local Agency service area.
  • Assist case managers with appointment reminders and cancellations.
  • Answer and route telephone calls; greet and direct visitors to provide requested information or services.
  • Retrieve office voice messages and route to appropriate person, as needed.
  • Check participants into WIC-IT screen.
  • Scan in medical and other documents and notify case manager.
  • Send out mailings and faxes as requested.
  • Review routine forms, documents, or materials to check for errors and verify completeness.
  • Electronically file and retrieve a variety of materials to maintain records.
  • In coordination with team, help maintain Resource Referral List.

Why Work with Us?

At Career Match Solutions, we offer a dynamic and supportive work environment that values teamwork, innovation, and customer satisfaction. If you are a motivated and detail-oriented individual who is passionate about providing exceptional customer service, we encourage you to apply for this exciting opportunity.



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