Office Manager

4 days ago


Greenwich, Connecticut, United States Solomon Page Full time

We are seeking a highly skilled and experienced Office Manager to join our team at Solomon Page. This is a full-time, permanent position that requires a strong background in office administration and a passion for delivering exceptional results.

Key Responsibilities:

  • Provide high-level oversight of day-to-day operations, ensuring a smooth and efficient workflow.
  • Meet and greet visitors, answer phone calls, and maintain the overall appearance of the office.
  • Coordinate meetings, including setting up internal and external meetings, gathering materials, and arranging meals as needed.
  • Manage the corporate calendar, troubleshoot scheduling conflicts, and develop organizational procedures and systems for office personnel.
  • Oversee office equipment, furniture, and supplies, including researching vendors and making purchases.
  • Track expenses, create expense reports, and coordinate travel logistics.
  • Manage accounts payable, reconcile credit card bills, and organize expense support.
  • Coordinate deliveries, handle incoming and outgoing mail and packages, and order lunch for the team.
  • Troubleshoot IT and office equipment issues and provide backup support to the CIO/CEO's EA as needed.
  • Assist with updating presentation materials and maintaining a proper inventory of presentation materials.
  • Organize team-building outings and assist with various ad-hoc requests and projects.

Requirements:

  • Minimum 2-5+ years of applicable office administrative support experience, ideally within financial services.
  • Bachelor's degree required.
  • Strong proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
  • Excellent interpersonal and communication skills, with a polished and professional demeanor.
  • Smart, proactive, and anticipatory, with a strong attention to detail.

We are an equal opportunities employer and welcome applications from diverse candidates. If you meet the required qualifications and are interested in this role, please apply today.


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