Administrative Support Specialist

4 weeks ago

Carson City, Nevada, United States Nevada Health Centers, Inc. Full time
Job Summary:

We are seeking an experienced Administrative Support Specialist to join our team at Nevada Health Centers, Inc. The successful candidate will provide administrative support to our administrative team, including appointment setting, calendaring, and document management.

Key Responsibilities:
  • Provide administrative support to the administrative team, including appointment setting and calendaring for Vice Presidents and Director level staff.
  • Perform UPS and USPS functions.
  • Order office supplies.
  • Keep conference rooms clean and stocked on a weekly basis.
  • Organize and update mail space.
  • Answer, transfer, and take messages.
  • Proofread and edit documents.
  • Take meeting minutes and distribute notes.
  • Plan employee-related events for Northern offices.
  • Coordinate scheduling of conference rooms.
  • Set up applicants for scheduled interviews.
  • Organize lunches for business-related activities.
  • Assist the office team in general office organization.
  • Prepare for large company meetings and set up.
  • Assist in coordinating travel for the executive level team and develop a tracking method for shared travel schedules.
  • Administer project tracking, including filing and receipts for admin-level team travel and expenses, and assist in expense reports.
  • Assist the administrative team directors in editing and distributing internal and external correspondence.

Requirements:
  • High school diploma required; Bachelor's degree preferred.
  • At least four years of reasonable administrative secretarial and computer experience required.
  • Applicants with healthcare background and Microsoft Office software experience will be given preference.
  • Ability to type and efficiently use word processing equipment and operate modern office machines.
  • Speak, read, write, and compose letters/memos/documents in excellent English, including syntax, grammar, punctuation, and diplomacy.
  • Maintain absolute confidentiality of all information related to office conversation and day-to-day business.

About Us:
Nevada Health Centers, Inc. is the largest provider of primary care for the uninsured, underinsured, and geographically isolated, with 17 health centers, three mobile health programs, and seven Women, Infants, and Children offices. Our mission is to provide access to quality healthcare services throughout Nevada. Our vision is to create an integrated, provider-led healthcare system that supports the delivery of safe, effective, quality-based primary care to all Nevadans. We are a Federally Qualified Health Center (FQHC) commonly called a Community Health Center (CHC). Patients are not discriminated against in the delivery of healthcare services based on race, ethnicity, national origin, religion, sex, age, mental or physical disability, sexual orientation, genetic information, or source of payment. We provide equal opportunity employment to all employees and applicants for employment. No person shall be discriminated against in employment because of race, color, gender, age, national origin, ancestry, religion, physical or intellectual disability, marital status, parental status, sexual orientation, or any other category protected by law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; stoop, kneel, or crouch. The employee must regularly lift and/or move up to 20 pounds.

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